Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 13, 2013
 
The meeting was called to order at 1:15 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Jackie Bryson, MSD Representative.
 
Call to Order – Election of Officers
Motion by Snyder to elect Sarah Gassaway Chair, Meliski seconded. Motion carried unanimously. Motion by Gassaway to elect Keith Snyder Vice Chair, Meliski seconded. Motion carried unanimously. Motion by Snyder to elect Joseph J. Meliski Secretary, Gassaway seconded. Motion carried unanimously.
 
Approval of the Agenda
Motion by Snyder to approve the Agenda, Meliski seconded. Motion carried unanimously.
 
Approval of Minutes
Motion by Snyder to approve November 2013 minutes, Meliski seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD released its accomplishments for 2013.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

District offices will be closed December 24-26 for the Christmas Holiday and January 1 for New Year’s Day.
The sedimentation report completed by McGill is presented under “Relevant Reading”.
The Director will be out of the office through New Year’s but will be local in case of emergency.
Pam Nolan from MSD would be on hand to administer the Oath of Office.

 
Old Business
No old business.
 
New Business

Resolution 2013-08 Modification of Vacation Accrual Policy – Motion by Snyder to approve, Gassaway seconded. Motion carried unanimously.

 
Call of Board Members
Motion by Snyder to set the regular monthly meeting time to the 3rd Monday of each month at 1 PM with the exception of January, to be held on the 3rd Tuesday in observance of MLK Jr. Day, Gassaway seconded. Motion carried unanimously.
 
Adjournment
Meeting was adjourned at 2:00 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 21, 2013
 
The meeting was called to order at 5:00 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Jackie Bryson, MSD Representative; J. Meliski, Secretary, arrived 5:15.
 
Approval of the Agenda
Agenda approved by consensus 2-0 (Meliski absent).
 
Approval of Minutes
Motion by Snyder to approve September 2013 minutes, Gassaway seconded. Motion carried 2-0 (Meliski absent).
 
MSD Report
Jackie Bryson reported: MSD approved several small projects at its last meeting; provided a newspaper article concerning the Asheville water system lawsuit.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The topographical survey of the District’s reservoir is complete.
Roof replacement for the rear administrative building is complete.
The SCADA project for this year is complete.
The legislative report regarding possible consolidation of water and sewer entities in North Carolina is to be presented in November with any recommendations in December.

 
Old Business
No old business.
 
New Business
No new business
 
Call of Board Members
The Board entertained general discussion regarding health care renewals for District employees. No action taken.
 
Adjournment
Meeting was recessed at 6:20 P.M until 12 P.M. on Monday, November 4, 2013.  

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 19, 2013
 
The meeting was called to order at 5:02 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Jackie Bryson, MSD Representative.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve June 2013 minutes, Meliski seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: Hearings to discuss the pending transfer of the City of Asheville’s water system to MSD were postponed until September.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Estimated costs for the spillway raising project, not including engineering, are $328,000.
The FY 2013 audit will be ready for the September meeting.
The District’s SCADA project will begin in September.
The District received recognition by the US EPA for water treatment management.
The Division of Water Quality and Division of Water Resources were combined into a single entity under the Department of Natural and Environmental Resources.

 
Old Business
No old business.
 
New Business
No new business.
.
Call of Board Members
Snyder notified the Board that he would be out of town at the next regularly scheduled board meeting. Motion by Gassaway to recess the meeting until September 9, 2013, at 5 PM, Meliski seconded. Motion carried unanimously.
 
Adjournment
Meeting was recessed at 5:55 P.M until September 9, 2013.  

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 17, 2013
 
The meeting was called to order at 5:07 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Jackie Bryson, MSD Representative. J. Meliski, Secretary, arrived at 5:15.
 
Approval of the Agenda
Agenda approved by consensus 2-0, Meliski absent.
 
Approval of Minutes
Motion by Gassaway to approve May 2013 minutes, Snyder seconded. Motion carried 2-0, Meliski absent.
 
MSD Report
Jackie Bryson reported: MSD’s FY 2014 budget was approved unanimously.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The apparent leak in the system reported at the last meeting was a leaking bypass valve that was rerouting water from one storage tank to another.
Discussions regarding the spillway raising project have resulted in McGill Engineering seeking more firm construction numbers before proceeding any further.
Distribution personnel toured the Romac factory and learned updated installation procedures.
The filing period for the 2013 election begins at 12 PM on 7/5/13 and closes at 12 PM on 7/19/13.
The District’s FY 2013 audit should begin on schedule in July.

 
Old Business
No old business
 
New Business

Public Hearing Proposed FY 2014 Budget – Chairman Snyder declared the public hearing open at 5:25 P.M. Hearing no comment, Chairman Snyder declared the public hearing closed at 5:27 P.M.
Resolution 2013-01 FY 2014 Budget – Motion by Meliski to approve, Gassaway seconded. Motion carried unanimously.
Resolution 2013-04 2014-2018 Capital Improvements Plan. Motion by Gassaway to approve, Meliski seconded. Motion carried unanimously.

 
 
 
Call of Board Members
Snyder inquired about the cost of health insurance and the District’s plan in comparison to  neighboring municipalities. The Board will see health insurance renewal updates later this year.
 
Adjournment
Meeting was adjourned at 6:25 P.M.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 16, 2013
 
The meeting was called to order at 5:02 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Jackie Bryson, MSD Representative.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve March 2013 minutes, Meliski seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD’s regular meeting will be on April 17; a proposal to merge the City of Asheville’s water system with MSD has cleared the State House of Representatives and has moved to the State Senate.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Baird Cove Road project is complete (other than paving) and working as intended.
The Elmwood Place project is approximately half completed and it is hoped to conclude in early May.
Survey work at the treatment plant for raising the spillway is complete and the hydraulic study is underway.
Distribution crews excavated and installed valves in preparation for pumping District water to Leisure Mountain.
The proposed updated Capital Improvement Plan is anticipated to be ready for the May 2013 meeting.

 
Old Business
No old business
 
New Business

Proposed FY 2014 Budget – the proposed budget was presented to the Board of Trustees for review and comment. No action taken at this time.

 
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 6:00 P.M.