December 2014
No minutes for December 2014 due to a lack of quorum for the meeting.
November 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 17, 2014
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Snyder to approve October 2014 minutes, Gassaway seconded. Motion carried unanimously.
MSD Report
Jackie Bryson reported: MSD compiled its accomplishments for 2014.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Hillcrest Road/Elkmont Place project is approximately 75% complete.
Interviews with finance officer candidates have been conducted and several were identified as finalists.
Billing clerk Angela Holland required surgery and will be out the remainder of November; the staff wishes her a speedy recovery.
The District invested $1 million into FHLMC federal issues at an interest rate of 1.85% annually. The issues are callable in three months at FHLMC’s option.
The Director successfully defended his doctoral dissertation and received a doctorate from Valdosta State University. The formal ceremony is in December.
Old Business
Consideration of Board Vacancy – Motion by Snyder to recommend Donald Haynes to the Buncombe County Board of Commissioners to fill the Board vacancy, Gassaway seconded. Motion carried unanimously.
New Business
No new business.
Call of Board Members
No concerns noted.
Adjournment
Meeting was adjourned at 1:25 PM.
October 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 20, 2014
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Snyder to approve September 2014 minutes, Gassaway seconded. Motion carried unanimously.
MSD Report
Jackie Bryson reported: nothing to report.
Public Comment
No public comment.
District Reports
Motion by Snyder to reduce monthly District contributions to employee health accounts by $25 family/$12.50 individual, Gassaway seconded. Motion carried unanimously. Motion by Snyder to pursue Federal Farm Credit Bureau federal issues for investment purposes, Gassaway seconded. Motion carried unanimously.
Director’s Report
The District received the Statewide Optimization Award for water treatment excellence for 2013.
The Southern Appalachian Highlands Conservancy completed its annual watershed inspection.
District crews are approximately 10% complete on the Hillcrest Road project.
The annual Christmas Lunch will be held at 12 PM on December 15th.
The Finance Officer position opening has received approximately 30 applications to date.
Rates on US Treasury notes fell to a very low level before being purchased. Additional options are contained within “Relevant Reading”.
Recommendation to reduce the amount of funding in employee HRA accounts to eliminate budget shortfall for current health care plan renewal.
Old Business
Consideration of The Crossings Development – Motion by Snyder to approve reduced system reduction fee in the amount of $149,715.91, Gassaway seconded. Motion carried unanimously.
New Business
Consideration of River Highlands Development – Motion by Snyder to approve development request for 200 residential units, Gassaway seconded. Motion carried unanimously.
Resolution 2014-06 Local Water Supply Plan – Motion by Snyder to approve, Gassaway seconded. Motion carried unanimously.
Call of Board Members
General discussion regarding Board of Trustees vacancy. Director will attempt to identify some further individual eligible to fill the vacancy.
Adjournment
Meeting was adjourned at 1:52 PM.
September 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 22, 2014
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Chuck Killian, Gould-Killian CPA.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Snyder to approve August 2014 minutes, Gassaway seconded. Motion carried unanimously.
Presentation of FY 2014 Audit
Chuck Killian presented the results of the FY 2014 Audit. No action taken.
MSD Report
Jackie Bryson reported: MSD’s New Bridge project has had difficulty cutting through rock.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The FY 2014 audit will be presented at the September Meeting.
The District opened an account with the Treasury for the purchase of Treasury Notes at an upcoming auction.
District crews will begin a 2” line project on Hillcrest Road and Elkmont Place.
Plans are expected for a 160 housing unit development in West Buncombe.
Health care renewal prices came in slightly higher than expected and recommendations will be presented at the next Board meeting.
Old Business
Consideration of Board Vacancy – Possible recommendations for the vacant seat were discussed. No action taken.
New Business
Consideration of The Crossings Development – Developer requested a reduced system reduction fee. Trustees requested additional occupancy information. No action taken.
Call of Board Members
Motion by Snyder at 1:50 P.M. to enter executive session to discuss personnel, Gassaway seconded. Motion carried unanimously. Executive session ended 2:10 P.M., no action taken.
Adjournment
Meeting was adjourned at 2:12 PM.
August 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 18, 2014
The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; James Matthews, Weaverville Tribune.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Snyder to approve July 2014 minutes, Gassaway seconded. Motion carried unanimously.
MSD Report
Jackie Bryson reported: NC Currents featured the MSD treatment plant in a magazine article.
Public Comment
No public comment.
District Reports
Motion by Snyder to reschedule the September Board meeting to September 22, 2014, at 1 PM, to accommodate a conflict with the Director’s schedule, Gassaway seconded. Motion carried unanimously.
Director’s Report
The FY 2014 audit is complete and should be presented at the September meeting.
One half of the Suntrust CD ($500,000) matured in August and is pending reinvestment.
Plans are expected next month for a 189 bed assisted living facility. The operator has informally requested a consideration of a reduced system reduction fee based on lower water usage than typical residential units.
The Director will be in Charlotte for the ICMA conference the 3rd week of September.
Old Business
No old business.
New Business
Consideration of Board Vacancy – No action taken; trustees will consider suggestions for a replacement trustee to recommend to the Buncombe County Commissioners at the September meeting.
Call of Board Members
No business to report.
Adjournment
Meeting was adjourned at 1:28 PM.
July 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 21, 2014
The meeting was called to order at 1:06 P.M. by Keith Snyder, Vice Chair. In attendance: J. Meliski, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; James Matthews, Weaverville Tribune.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Meliski to approve June 2014 minutes, Snyder seconded. Motion carried 2-0 (Gassaway absent).
MSD Report
Jackie Bryson reported: nothing of interest to report.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Sixth Street line project is complete except for paving work.
Security windows are scheduled to be installed in the front office.
The FY 2014 audit is scheduled to begin July 29.
The Ventana Subdivision developer line extension project will begin in August.
Old Business
FY 2015 Budget – Motion by Meliski to approve as amended, Snyder seconded. Motion carried 2-0 (Gassaway absent).
New Business
Resolution 2014-05 Service Charge Rebate Program – Motion by Meliski to approve, Snyder seconded. Motion carried 2-0 (Gassaway absent).
Consideration of Altamonte Investment development request – Motion by Snyder to approve, Meliski seconded. Motion carried 2-0 (Gassaway absent).
Call of Board Members
Meliski noted that he had sold his house and would be unable to continue as a Trustee. Snyder thanked him for his service to the Board and District. The Board will consider a request to the Buncombe County Commission for a replacement Trustee at the August 2014 Board meeting.
Adjournment
Meeting was adjourned at 1:38 PM.
June 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 16, 2014
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder,
Vice Chair; Jackie Bryson, MSD Representative; Director Joseph Martin.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Gassaway to approve May 2014 minutes, Snyder seconded. Motion carried 2-0 (Meliski absent).
MSD Report
Jackie Bryson reported: a state court ruled for the City of Asheville in the water lawsuit; the state will appeal the ruling; MSD passed their FY 2015 budget.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Graystone Road 2-inch water line project is complete and residents have expressed their appreciation of the project and the efforts of the crews on the project.
The Sixth Street line relocation project began the week of June 9th and should last a month.
Engineering plans are being developed by McGill Associates for a proposed assisted living facility in Reynolds Village.
District offices will be closed Friday, July 4 in observance of Independence Day.
A new computer kiosk for customer service has been set up in the lobby to allow for full automation of new service requests and other customer inquiries.
The preliminary walkthrough of the FY 2014 audit has been accomplished.
Old Business
No old business.
New Business
Resolution 2014-02 FY 2015 Annual Budget – Public hearing declared open by Gassaway at 1:15 P.M. No comment issued, public hearing declared closed at 1:16 P.M. No action taken on FY 2015 Annual Budget. Motion by Snyder to pass a continuing resolution to fund District operations at FY 2014 levels pending further action on the proposed budget, Gassaway seconded. Motion carried 2-0 (Meliski absent).
Call of Board Members
No concerns noted.
Adjournment
Meeting was adjourned at 1:30 PM.
May 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 20, 2014
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: J. Meliski, Secretary; Director Joseph Martin.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Gassaway to approve April 2014 minutes, Meliski seconded. Motion carried 2-0 (Snyder absent).
MSD Report
Director provided information left by Jackie Bryson for the Board regarding preliminary budget and sewer use charges.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Graystone Road 2-inch water line project is nearly complete and lacks only the final connection of several of the homes on Graystone Road.
The Sixth Street line relocation project will begin the first week of June.
A development plan for a large section of undeveloped property in the Reynolds Mountain Village is expected to be delivered to the District within the next several months. The project is anticipated to be an assisted living facility of approximately 170,000 square feet.
District offices will be closed Monday, May 26 in observance of Memorial Day.
The calendar year 2013 Consumer Confidence Report is complete and available on the District’s website. Hard copies are available in the District main office.
Old Business
No old business.
New Business
Resolution 2014-02 FY 2015 Annual Budget – No action taken.
Resolution 2014-03 Proposed 5-Year Capital Improvements Plan – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).
Resolution 2014-04 District Rules and Regulations – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).
Consideration of Ventana proposed development – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).
Call of Board Members
Gassaway suggested a future discussion on MSD rate increases and clarification to District customers that rate increases were the result of a rise in MSD rates.
Adjournment
Meeting was adjourned at 2:08 PM.
April 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 21, 2014
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair, J. Meliski, Secretary; Director Joseph Martin; Jackie Bryson, MSD Representative; James Mathews, Weaverville Tribune reporter.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Snyder to approve March 2014 minutes, Meliski seconded. Motion carried unanimously.
MSD Report
Jackie Bryson reported: MSD will have a bond release scheduled for May.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Graystone Road 2-inch water line project is approximately fifty percent complete.
The Sixth Street line relocation project has been delayed while waiting for additional bids.
Old Business
No old business.
New Business
Presentation of Proposed FY 2015 Budget – Director presented the proposed FY 2015 annual budget. No action taken.
Presentation of Proposed 5-Year Capital Improvements Plan – Director presented the proposed 5-year Capital Improvements Plan. No action taken.
Call of Board Members
Director requested a rescheduling of May’s regular Board meeting from May 19th to May 20th to accommodate out-of-town travel. Meeting rescheduled by consensus.
Adjournment
Meeting was adjourned at 1:50 PM.
March 2014
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 17, 2014
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Director Joseph Martin; Jackie Bryson, MSD Representative; James Mathews, Weaverville Tribune reporter.
Approval of the Agenda
Agenda approved by consensus 2-0 (Meliski absent).
Approval of Minutes
Motion by Snyder to approve February 2014 minutes, Gassaway seconded. Motion carried 2-0 (Meliski absent).
MSD Report
Jackie Bryson reported: MSD staff will propose a study of the wastewater treatment plant to bring plant up to date with current regulations.
Public Comment
No public comment.
District Reports
No action taken.
Director’s Report
The Graystone Road 2-inch water line project is scheduled to begin in April.
The Sixth Street line relocation project is slated to begin by the end of April or early May.
The 2015-2019 5-Year Capital Improvement Plan will be presented at April’s meeting.
The first draft of the Fiscal Year 2015 annual budget will be presented at April’s meeting.
District offices will be closed Friday, April 18th in observance of Good Friday.
Old Business
No old business.
New Business
Resolution 2014-01 FY 2014 Annual Auditor Agreement – Motion to approve by Snyder, Gassaway seconded. Motion carried 2-0 (Meliski absent).
Call of Board Members
Snyder requested health and property insurance figures be presented categorically in order to better understand expenditures for the annual budget proposal.
Adjournment
Meeting was adjourned at 1:35 PM.