Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 12, 2016
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve November 2016 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: nothing to report.    
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to approve the 2017 Board meeting dates, Haynes seconded. Motion carried unanimously.
 
Director’s Report

Thomas Gibson has been hired to fill the vacant Distribution system operator position.
The first several automated meters using the Verizon system have been installed at Pinebrook Farms for a pilot program and results are promising to date.
Liquid Engineering inspected and cleaned the clear well; due to the ongoing drought the Reynolds Mountain tank was inspected only, but sediment levels were less than ½” inch.
The District’s new phone system is operational.
District bills were delivered via envelope beginning with the end of November’s bills.
District offices will be closed December 23, 26-27 in observance of the Christmas holiday and January 2, 2017 in observance of New Years Day.
The District Christmas lunch is scheduled for Monday, December 13th at 12 PM.
The Merrimon Avenue project is expected to be ready to put to bid in January or February.

 
Old Business
No old business.
 
New Business

A.   
Consideration of developer request – Skyfin Town Homes – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:51 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 17, 2016
 
The meeting was called to order at 1:13 P.M. by Don Haynes, Vice-Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Finance Officer Rachel McGraw-Burgess; Tonya Marshall, Gould-Killian.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve September 2016 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).
 
Presentation of FY 2016 Audit – Gould-Killian
Tonya Marshall of Gould-Killian Associates presented the results of the FY 2016 Audit. No findings were noted; no action was taken.
 
MSD Report
Jackie Bryson reported: MSD has not received any word of decision on the transfer of the Asheville City water system as of yet.   
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The discharge water project at the treatment plant wrapped up in October.
The District has been using very low levels of water at the treatment plant due to the drought, resulting in increased turbidity readings that may result in a treatment violation for the month of October that would require public notice. No good alternatives exist at this time, as the District’s lake is more than 15 feet below full at present.
Advertising for the vacant distribution system operator position began in October.
The New Bridge Apartment project appears to have decided to utilize existing City of Asheville water lines for their water needs.
Two employees and the Director performed work in the watershed investigating stream levels and clearing downed trees from the access roads.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 2:00 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 15, 2016
 
The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve July 2016 minutes, Haynes seconded. Motion carried 2-0 (Ballentine absent).
 
MSD Report
Jackie Bryson reported: MSD will have its regularly scheduled meeting on Wednesday, August 17; the Director will meet with MSD’s financial staff to discuss credit card fees.   
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to reinvest expired Suntrust CD funds into a suitable federal issue for greater interest returns, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The final connector for the top of Leisure Mountain is complete and residents have been notified to ensure they have a working PRV prior to the switchover later in August.
The District’s well pump at the treatment plant has been utilized to pump approximately 100k gallons of water daily but has developed some problems to be addressed.
SCADA work at the Herron Cove pump station is complete.
The District’s new billing system is live and customers will begin receiving new bills.
The District’s FY 2016 began this month and should conclude in September.
Distribution operator Mark Hensley injured his shoulder working in the field and will be out several months.
The state is requiring the District to separate discharge water from storm water at the treatment plant, a project that will cost approximately $20,000 utilizing outside contractors.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2016-05 FY 2017 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted
 
Adjournment
 
Meeting was adjourned at 1:45 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 20, 2016
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Woodfin Mayor Jerry VeHaun; Fire Chief Jeff Angel; several members of the public.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve May 2016 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD passed the FY 2017 budget at its regular meeting.  
 
Public Comment
Several employees of Silver-Line Plastics appeared to discuss fire flow figures and needs at their manufacturing plant. No action taken. Robert Manuel of 87 Magnolia Farms appeared to discuss low water pressure/lack of water at his home. No action taken.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is complete.
The District’s new well pump at the treatment plant has been installed and should be operational by month’s end.
SCADA work related to the Leisure Mountain project is approximately 50% complete.
The District’s new billing system is projected to go live by the end of July.
Preliminary audit work for the FY 2016 audit was completed in June.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2016-03, Proposed FY 2017 Budget – Motion to approve by Haynes, Ballentine seconded. Motion carried unanimously.

B.   
Resolution 2016-04, 5-Year CIP – Motion to approve by Gassaway, Ballentine seconded. Motion carried unanimously.  
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 2:52 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 18, 2016
 
The meeting was called to order at 1:06 P.M. by Ivo Ballentine, Secretary. In attendance: Don Haynes, Vice-chair; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve March 2016 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).
 
MSD Report
Jackie Bryson reported: MSD’s CIP Committee will meet on April 28, 2016.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is 35% complete.
The District’s Treatment Plant discharge permit was transferred to a general permit, with an annual savings of $1000.
The District’s annual plan & distribution system inspection went well and a written report should be received in the next several months.
The well pump and equipment at the treatment plant is ready to be installed once clearance is received from the state.
The District’s 5-year CIP will be presented at the regular May Board meeting.  

 
Old Business
No old business.
 
New Business

A.   
Preliminary Presentation, Proposed FY 2017 Budget – the preliminary FY 2017 Budget was presented. No action taken.
 
Call of Board Members
Ballentine inquired about lead in the District’s water system. The District includes a mineral corrosion inhibitor in the water treatment process to line the system’s pipes and conducts lead and copper testing every three years as directed by the state. The lead levels in the District have always met regulations during the past twelve years.    
 
Adjournment
 
Meeting was adjourned at 1:45 PM.