Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 11, 2017
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; MSD representative Jackie Bryson; Leslie Obenauer, notary; Joseph Martin, Director.
 
Swearing of Trustees
Prior to start of meeting, Leslie Obenauer notarized the Oath of Office of Trustee-elects Gassaway, Haynes and Ballentine.
 
Election of Officers
Motion by Haynes to elect Sarah Gassaway as Board Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Don Haynes as Vice Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Ivo Ballentine as Secretary, Haynes seconded. Motion carried unanimously.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve November 2017 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: the regular MSD meeting will be held on December 20th.    
 
Public Comment
No public comment.
 
District Reports
Motion by Ballentine to approve the 2018 meeting dates and times, Haynes seconded. Motion carried unanimously.
 
Director’s Report

The District’s annual Christmas luncheon will be at 12 PM on December 11th.
The State of NC completed its inspection of the District’s treatment and distribution systems and the inspection was excellent.
The bid specifications for the Merrimon Avenue project were altered slightly but it is still anticipated bids will be ready for award at the January 2018 meeting.
District offices will be closed December 25-27 and January 1 in observance of the Christmas and New Year’s Day holidays.

 
Old Business
No old business.
 
New Business

a.     
Appointment of MSD Representative – Motion by Gassaway to appoint Jackie Bryson for a three-year term as the District’s MSD representative, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 1:45 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 16, 2017
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; MSD Representative Jackie Bryson; Tonya Marshall, Gould-Killian CPA Group; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve August 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
Presentation of FY 2017 Audit – Gould-Killian
Tonya Marshall of Gould-Killian CPA Group presented the FY 2017 Audit. No action taken.
 
MSD Report
Jackie Bryson reported: MSD will begin construction on a sewer line replacement on Elkwood Avenue from Weaverville Highway to Riverside Drive.    
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Southern Appalachian Highlands Conservancy completed their annual inspection of the District’s watershed.
The Merrimon Avenue project will open bids in mid-November with a projected award at the regular December meeting.
The health care renewal premium this year was 6%, the lowest it has been in several years.
The Woodfin Commerce Guide is complete. The District participated in the Guide.
Silver-line Plastics is connecting to the City of Asheville’s water service in order to access higher fire flow capacity within their plant.
The District’s annual state inspection of the treatment plant and distribution system is scheduled for October 26th.
District offices will open at 8:30 AM daily beginning January 2, 2018.

 
Old Business
No old business.
 
New Business

A.   
Consideration of developer request – Aiken Road Apartments – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 2:40 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 21, 2017
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve July 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Nothing to report.    
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Auditors from Gould-Killian have finished field work and anticipate presenting the audit at the regular September 2017 board meeting.
The Merrimon Avenue project will be bid as designed.
Blue Cross & Mission Hospital are currently engaged in a price and coverage battle. The District’s insurance is with Blue Cross and may have to be revisited depending on the outcome.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2017-06 FY 2018 Budget Amendment – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 1:45 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 19, 2017
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice Chair; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve May 2017 minutes, Gassaway seconded. Motion carried 2-0 (Ballentine absent).
 
MSD Report
Jackie Bryson reported: MSD passed its annual budget. Customers rates will increase by 2.5% on July 1, 2017.    
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project will be delayed until after the start of the next fiscal year as revisions are discussed and reviewed.
Michael Kostigan was hired for the open distribution system technician position.
NC Dam Safety has requested the District update the Emergency Action Plan for the reservoir’s impoundment dam.

 
Old Business
No old business.
 
New Business

A.   
Public Hearing/Resolution 2017-04 FY 2018 Budget – Gassaway declared the public hearing open at 1:16. No comments taken. Public hearing closed at 1:17. Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).

B.   
Resolution 2017-05 FY 2018 – 2022 CIP – Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 1:33 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 17, 2017
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve March 2017 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD will have its personnel meeting on April 25th and the CIP meeting on April 27th.    
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The annual local water supply plan was completed and submitted to the state.
The Merrimon Avenue project has been approved by the State and will go out for bid later this month.
The District is currently hiring for a distribution system tech to replace the District’s last hire who accepted a position with another firm.
The FY 2018 – FY 2022 Capital Improvements Plan will be presented at the May 2017 meeting.

 
Old Business
No old business.
 
New Business

A.   
Consideration of developer request – Woodfin Heights – Motion by Gassaway to approve, Balentine seconded. Motion carried unanimously

B.   
Resolution 2017-03 Leak Adjustment Program – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.   
Preliminary presentation FY 2018 budget – No action taken.
 
Call of Board Members
Motion by Gassaway to include a 6.5% base salary increase for the Director in the FY 2018 budget, Haynes seconded. Motion carried unanimously.
 
Adjournment
 
Meeting was adjourned at 2:40 PM.