Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 9, 2019
 
The meeting was called to order at 1:04 P.M. by Joseph Martin, Director. In attendance: Sarah Gassaway, Don Haynes, Ivo Ballentine, trustees-elect; Jackie Bryson, MSD Representative; Rachel McGraw-Burgess, Finance Officer.
 
Election of Officers
McGraw-Burgess administered the Oath of Office to trustee-elects. Director called for nomination for Chair. Motion by Haynes to elect Gassaway Chair, Ballentine seconded. Motion carried unanimously. Meeting turned over to Chair. Gassaway called for nomination for Vice-Chair. Motion by Ballentine to elect Haynes Vice-chair, Gassaway seconded. Motion carried unanimously. Gassaway motioned to elect Ballentine Secretary, Haynes seconded. Motion carried unanimously.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve November 2019 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s regular meeting will occur on December 18th.
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to accept calendar year 2020 meeting dates, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The Merrimon Avenue project is complete with a few minor issues and should be closed by the end of January.
The District’s Department of Environmental Quality (DEQ) wastewater inspection took place on December 4th and went well.  
District offices will be closed December 24-26 in observance of the Christmas holiday, January 1st in observance of New Year’s Day and January 20th in observance of Martin Luther King, Jr. Day.
The US Cellular automated meter system pilot meters have been installed and will be monitored through March for suitability for system-wide implementation.
A new text opt-in and opt-out notification service should be live by January.
Security upgrades at District offices will occur over the next month.

 
Old Business
No old business.
 
New Business
No new business
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:43 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 14, 2019
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Danny Whiteside, citizen.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve September 2019 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: Buncombe County Commissioners invited MSD to serve on a strategic planning committee; the final phase of the South French Broad project is beginning; two new members from Henderson County will be added to the MSD Board.
 
Public Comment
Mr. Whiteside reiterated his appreciation for the District’s efforts to secure water for Ingle Road and the area residents’ continued interest in obtaining District water.
 
District Reports
No action taken.
 
Director’s Report

The District’s health insurance plan came in at 16% below last year’s costs.
The District will pump the sludge lagoon on-site with equipment procured within the next several weeks. Blue River Technologies has been retained to provide equipment and training. First year costs are estimated at $15,000 with desired annual costs beyond that at approximately $3,000.
The Merrimon Avenue project has had no progress beyond its current point at Blackstone & Merrimon Avenue.
The District’s FY 2019 audit will be presented at the November Board meeting.
The District is working on an AMR pilot project with US Cellular.
The reservoir is approximately 7 feet down from full. Voluntary conservation measures are recommended.
The District replaced a main valve and leaking PRV on October 2nd that required a major outage in the Woodfin/Asheville area.

 
Old Business
No old business.
 
New Business
No new business
 
Call of Board Members
Motion by Gassaway to declare the District in Voluntary Conservation status, Ballentine seconded. Motion carried unanimously.
 
Adjournment
Meeting was adjourned at 1:58 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 19, 2019
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; several interested citizens.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve July 2019 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: next MSD meeting is August 21st; provided article regarding sludge treatment.
 
Public Comment
Mr. White and Mr. Parsons appeared before the Board to request consideration for water service on Ingle Road. Several options were discussed; no action taken. More information will be gathered and discussed at a later meeting.
 
District Reports
No action taken.
 
Director’s Report

The Old Home Road connector project is nearly complete.
Synagro is set to haul the District’s sludge on a one-time basis.
The Merrimon Avenue project is proceeding as scheduled. The connection with Baird Cove Road is complete.
The District’s auditors worked on site 8/5-8/9. The audit should be complete for presentation in September or October.
The filing period for this year’s Board election ended. All incumbents filed for reelection.
Weaverville Fire Department tested hydrants in its service area 8/7 & 8/8.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2019-05 FY 2020 Budget Amendment – Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:22 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 20, 2019
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve April 2019 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: The Olivette development interceptor construction is underway.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The contractor for the Merrimon Avenue project signed an extension agreement for the project with a completion date of November 2019.
The second pump and motor at the Herron Cove pump station was replaced.
The distribution tech position has been filled.
McGill Engineering is preparing a proposal for a land application permit for the sludge lagoon.
The Consumer Confidence Report is complete and posted online and customers were notified.
SAHC performed their annual watershed inspection on May 2nd.
The 5-year CIP will be delayed while several projects are reworked and rescheduled.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2019-03 Auditor Agreement – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   
Resolution 2019-04 FY 2020 Budget – No action taken.
 
Call of Board Members
Motion by Gassaway to increase Director’s salary by 5.5% effective with the new budget year, Haynes seconded. Motion carried unanimously.
 
Adjournment
Meeting was adjourned at 2:00 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 15, 2019
 
The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve March 2019 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD will replace sewer lines on Brown Avenue and Walnut Lane in the coming fiscal year.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project has not had any progress since the last update and considerations are being made for withdrawing the project from the contractor.
The state has accepted the District’s Local Water Supply Plan.
The District’s water distribution position has been advertised and received 14 applications to date.
The District will proceed with its own solution for the treatment plant sludge lagoon.

 
Old Business
No old business.
 
New Business

A.   
Consideration of Proposed FY 2020 Budget – no action taken.

B.   
Consideration of developer request – Mount Carmel Road – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:07 PM.