Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 14, 2020
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve November 2020 minutes, Ballentine seconded. Motion carried unanimously.
 
Presentation of FY 2020 Audit
Gould-Killian representatives did not appear and will present the audit at the regular January 2021 meeting.
 
MSD Report
Ms. Bryson reported: MSD’s next meeting will be virtual on December 16th.  
 
Public Comment
No public comment.
 
District Reports
Motion by Ballentine to accept 2021 Board meeting dates, Haynes seconded. Motion carried unanimously. Motion by Gassaway to appoint Jackie Bryson as the District’s MSD representative for a three-year term ending in January 2024, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
The Ingle Road project was submitted to the state for funding.
The list of 2021 Board meeting dates is included for approval.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2020-08 Employee Recognition – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   
Resolution 2020-09 FY 2021 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:55 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 19, 2020
 
The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve September 2020 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s office is now open by appointment only; MSD received awards for system compliance and financial reporting.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s audit will be presented at the November meeting.
The District’s new pipe crew trackhoe & trailer have arrived and pipe work will start next month.
Jeremy Fink completed ORC training and is scheduled for testing the end of October.
Bobby Rice opted in to the early retirement program and will retire in December.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:42 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 17, 2020
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve July 2020 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported that MSD’s met virtually last meeting; she was re-elected as Secretary/Treasurer.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s audit is underway and in-house work is complete.
The moratorium on disconnects expired on July 31st. Letters will go out to past-due customers during the COVID moratorium that gives them until February 2021 to be paid in full.
The District’s finance officer resigned July 31st to take a job out of state. The District’s new finance officer, Tammy Holland, will begin work with the District on August 24th.
The District changed phone hosted plans to US Cellular for a savings of approximately $100/month.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
Motion by Gassaway to enter executive session to discuss personnel, Ballentine seconded. Motion carried unanimously. Board entered executive session at 1:25 P.M. Motion by Gassaway to exit executive session, Haynes seconded. Motion carried unanimously. Board exited executive session at 2:40, no action taken.
 
Adjournment
Meeting was adjourned at 2:41 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 15, 2020
 
The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve May 2020 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported that MSD passed their proposed budget with no rate increase.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Southern Appalachian Highlands Conservancy conducted the annual watershed inspection.
The Governor placed a moratorium on disconnects and late fees until July 31st due to the COVID-19 pandemic. There has been a sharp increase in the number of delinquent District customers.
The District’s public office reopened June 1st without incident.
The City of Asheville eliminated the capital fee on meter connections as the result of a lawsuit.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2020-05 FY 2021 Budget – Public hearing declared open by Gassaway at 1:46. No comments taken. Public hearing closed at 1:47. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:12 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 20, 2020
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. Due to the COVID-19 shutdown, some members attended virtually via telephone conference. In attendance via telephone: Sarah Gassaway, Chair; Don Haynes, Vice-chair. In attendance in person: Ivo Ballentine, Secretary; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve March 2020 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson checked in via telephone but did not attend the meeting due to the COVID-19 shutdown. Nothing to report.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District has been operating with a closed office system since the shutdown orders were put in place in March 2020. Virtually no effect on office or system operations so far.
Governor Cooper put a moratorium in place on water disconnections and late fees until the end of May 2020.
The proposed FY 2021 budget will be presented at the Board meeting.
Due to falling interest rates, the last of the District’s investments were called. Funds were moved to the District’s primary banking sweep account until better use can be identified.

 
Old Business
No old business.
 
New Business

A.   
Consideration of proposed FY 2021 Budget – no action taken; for informational purposes only.
 
Call of Board Members
After discussion, general consensus by Board members for staff to find a suitable short-term investment option for reserve funds such as a short-term CD or similar. Ballentine reported land for sale that may be a possible location for a replacement office for the District and that he and the Director would visit in the near future with Board agreement. Consensus to visit property for consideration at a later date.
 
Adjournment
Meeting was adjourned at 1:37 PM.