Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 13, 2021
 
The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Acting Director.
 
Oath of Office
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve October 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s November meeting has been cancelled.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s FY 2021 audit will be presented at the December 2021 Board meeting.
The New Stock Road/Country Creek connector project is nearly complete.
A recap of elections in the Town of Woodfin & the District is included in “Relevant Reading”.
Approximately 100 of the new automated meter system US Cellular transmitters have been installed thus far and all units have been operating as designed.
The employee Christmas lunch will be held Tuesday, December 14th. The Board luncheon will be held Monday, December 13th.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-10 Contract for Services – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

B.   
Consideration of developer request – Charter Mountain Development – Motion by Gassaway to table request until a future date, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:30 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 18, 2021
 
The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve September 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD received the GFOA award for financial reporting, and received a bond upgrade rating from Moody’s.
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to approve payment of $1,709.13 for retirement service erroneously omitted for the Director, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The District’s health insurance premium renewal came back at approximately a 10% increase.
The FY 2021 audit is still in progress.
A local real estate company reviewed the Merrimon Avenue property and is of the opinion that the property is not marketable outside of the adjoining property owner, while the Country Creek property would likely sell for $60,000 – $80,000.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Motion by Gassaway at 1:46 to go into Executive Session to discuss personnel, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to exit Executive Session at 2:24, Haynes seconded. Motion carried unanimously. No action taken.
 
Adjournment
Meeting was adjourned at 2:25 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 16, 2021
 
The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve July 2021 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, 18th at 2 PM and will be virtual; MSD has added two holidays to employees schedule; added 5 days of leave for employees.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Lead and copper testing is complete.
The sludge lagoon at the water treatment plant was successfully pumped.
Advertising for the open distribution tech position began the 2nd week of August.
The District’s FY 2021 audit began August 12th.
The Teaberry Lane connector project is complete.

 
Old Business
No old business.
 
New Business
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:55 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 19, 2021
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve June 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, July 21st at 2 PM.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Lead and copper testing is nearly complete; 17 of 20 samples have been obtained to date.
Lagoon pumping will begin the week of July 19th.
The deadline for registering for the Board of Trustee election is Friday, July 16th at noon.
Advertising for the open distribution tech position will begin in August.

 
Old Business
No old business.
 
New Business
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:48 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 19, 2021
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve March 2021 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: the regular MSD meeting will be on Wednesday, April 21st.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s Local Water Supply Plan has been completed & submitted to the state.
The District’s Consumer Confidence Report is complete.
The first automated meters for the US Cellular system will be installed the last week of April.
The Distribution Tech position will be advertised the last week of April.
The District’s contract for auditing services was not ready in time for this meeting.
The Aiken Road extension is complete and the first construction fees were received for 84 connections ($151,000.00).
The District’s annual water treatment plant inspection took place on March 29th and went well.
The District will procure its own goats for clearing the dam in lieu of leasing.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-03 Board Compensation – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

B.    
Resolution 2021-04 Bylaws Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.    
Resolution 2021-05 Position Classification – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

D.   
Resolution 2021-06 Internal Controls – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
After general discussion, consensus by Board for Ballentine to allow his realtor to inspect the surplus property at 60 Merrimon Avenue to determine fair market value and possibilities for disposition.
 
Adjournment
Meeting was adjourned at 2:10 PM.