Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 17, 2017
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve December 2016 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD received a clean water award; will consider bids for root intrusion pipe lining.    
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Thomas Gibson will be absent most of January due to an emergency appendectomy.
The first 50 meters in the AMR pilot program have been successfully installed.
District offices were closed January 16, 2017 in observance of Martin Luther King, Jr. Day.
Since the new billing system was implemented, online payments have more than doubled that of the previous billing system.
The District’s annual state inspection of the treatment plant and distribution system will take place on January 20th.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 1:37 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of February 20, 2017
 
The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve January 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD has completed the Chestnut Ridge Road project.    
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to end mandatory water restrictions, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
Director’s Report

The annual state inspection of the treatment plant and distribution system was a success.
The Merrimon Avenue project engineering is finished and due to be sent to the state for review in the next several weeks.
The customers at the top of Leisure Mountain are now on the new Leisure Mountain pipeline and the tank and pump serving the top of the mountain have been decommissioned.
The emergency generator at the treatment plant needs repair or replacement. A repair effort for approximately $6,000 will be attempted, but if unsuccessful a new generator will need to be installed.
Plans for rehabilitating the Reynolds Mountain tank and treatment plant filters have begun.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2017-01 Auditor Agreement – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
Ballentine inquired about the number of customers required to make a water line project feasible.
 
Adjournment
 
Meeting was adjourned at 2:00 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 21, 2016
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Dan Wolfe, Baird Cove Estates.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve October 2016 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: nothing to report regarding the Asheville water system; MSD received a clean audit at its last meeting.   
 
Public Comment
Dan Wolfe of Baird Cove Estates described the request from the subdivision for the tapping district contained within “New Business”.
 
District Reports
No action taken.
 
Director’s Report

Several individuals had been interviewed for the vacant distribution system technician position but it had not been filled as of the meeting.
The impending treatment plant violation was avoided by working with the state to relocate the sampling point for the test in question.
Dive teams will clean and inspect the clearwell and the Leisure Mountain tank beginning November 21st.
The District’s new phone system will be operational by the end of the month and will include the ability for customers to pay directly by phone, avoid busy signals, connect directly with other pertinent government organizations, and more.
District bills will be delivered by envelope beginning with the bills issued at the end of November 2016.
District offices will be closed November 24-25 in observance of Thanksgiving.
The District Christmas lunch is scheduled for Monday, December 13th at 12 PM prior to the start of the regularly scheduled Board meeting.
The Merrimon Avenue project is close to state submission. An alternative route for the water line has been identified along Old Weaverville Road to avoid some disturbance of the newly paved areas on Merrimon Avenue.
The District is participating in an area guide for the Town of Woodfin put together by the Weaverville Tribune.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2016-006 Baird Cove Estates Tapping District – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 2:00 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 19, 2016
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Heather Berry, Weaverville Tribune.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve August 2016 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD will have its regularly scheduled meeting on Wednesday, Sept. 21st.   
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to declare mandatory water restrictions for the District pursuant to the District’s Water Shortage Response Plan, Haynes seconded. Motion carried unanimously.
 
Director’s Report

The FY 2016 audit is expected to be presented at the October meeting.
The District’s well pump at the treatment plant is still operational but recovery time is much slower than hoped, resulting in pumping levels of about 100k gallons per week at this time.
The discharge water project at the treatment plant is scheduled to begin the second week of September and take several days to complete.
The automated meter reading pilot program has proven very successful and further steps towards implementation will continue the next several months.
The level of the District’s reservoir is 13 feet down and water restrictions are recommended.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
Haynes inquired about a leak at the corner of Oak Knoll Road. It has been repaired.
 
Adjournment
 
Meeting was adjourned at 1:33 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 18, 2016
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve June 2016 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD will consider accepting the Crossings at Reynolds Mountain sewer system at its regularly scheduled meeting.  
 
Public Comment
No public comment.
 
District Reports
Board consensus to delay reinvesting expiring CD funds until further discussion at the next meeting.
 
Director’s Report

The Leisure Mountain Road connector project is complete and operational.
The District’s well pump at the treatment plant is complete and operational.
SCADA work related to the Leisure Mountain project is still 50% complete.
The District’s new billing system will go live by the end of July.
The District’s FY 2016 audit will begin in August.
The District’s new fleet truck was delivered in July.
Pressure was increased satisfactorily for Bob Manuel in Magnolia Farms.
No further action has been taken by Silver-Line regarding sprinkler pressure.  

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
Board discussed increasing cost of paying credit card fees on behalf of MSD. Jackie Bryson will bring the issue up with MSD’s finance department. Gassaway inquired about water quality on behalf of Dave Rogers of Stratford Road. Accommodations have already been made.
 
Adjournment
 
Meeting was adjourned at 1:50 PM.