Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 16, 2016
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve April 2016 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD’s regular meeting will be on Wednesday, May 18, 2016; final arguments regarding the Asheville water system are expected this week.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is 50% complete.
The District’s Consumer Confidence Report is complete and available online.
SCADA work related to the Leisure Mountain project began this month.
State clearance has been received to install the well pump, which will be done when all equipment arrives.
The Director will be a featured presenter at the 2016 NC Rural Works Conference in Greensboro.
The state has approved the District’s Local Water Supply Plan.   

 
Old Business
No old business.
 
New Business

A.   
Resolution 2016-03, Proposed FY 2017 Budget – No action taken.

B.   
Resolution 2016-04, 5-Year CIP – the 2017-2021 Capital Improvements Plan was presented. No action taken.  
 
Call of Board Members
No concerns noted.
 
Adjournment
 
Meeting was adjourned at 1:52 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 21, 2016
 
The Board of Trustees met in special session at 12 P.M. to discuss litigation. No action taken.
 
The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve February 2016 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD has ordered a new pump station for the Carrier Bridge pump station; the Board approved an extension to the system on Beaver Drive.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is 30% complete, with a projected completion time of late spring.
The main office roof was replaced in February.
The District’s open distribution field service tech position was filled.
The annual plant and distribution system inspection took place on March 18.
The District’s annual Local Water Supply Plan was completed and submitted to the state.
The well pump & equipment for the District’s new treatment plant well will be installed in April or May.

 
Old Business
No old business.
 
New Business

A.   
Consideration of developer request – Mills Place Apartments – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.    
 
Adjournment
 
Meeting was adjourned at 1:40 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 19, 2016
 
The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve December 2015 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD released its accomplishments for calendar year 2015.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is approximately 20% complete.
The flat roofing for the District’s storage facility was replaced under warranty and the shingled roofing will be replaced in the next several weeks due to severe wear and damage.
The open distribution field service tech position has been scheduled for re-advertisement.
The process to replace the District’s billing system began in January. Improvements include customer e-mail billing, self-service account history, and improved reconciliation.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2016-01 FY 2016 Budget Amendment – Resolution rescinds all but $500 per employee raises designed to cover individual health insurance and restores funding for group health insurance with an employee 10% co-payment for dependent coverage. Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
No concerns noted.    
 
Adjournment
 
Meeting was adjourned at 1:30 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 16, 2015
 
The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Weaverville Tribune reporter Heather Berry.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve October 2015 minutes, Haynes seconded. Motion carried 2-0 (Snyder absent).
 
MSD Report
Jackie Bryson reported: appeals court has rejected the City of Asheville’s request for rehearing on the transfer of the water system to MSD. The City intends to appeal to the state supreme court.
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to reschedule the December 2015 meeting to December 14, 2015 at 1 P.M., Haynes seconded. Motion carried 2-0 (Snyder absent).
 
Director’s Report

The Leisure Mountain Road connector project is approximately 20% complete; heavy rain has delayed the project.
A preliminary new construction application has been received for a proposed hotel in the Reynolds Village development. More information on projected water use is forthcoming.
Interviews for the open distribution field service tech position will proceed over the next week.
The District’s Christmas lunch is planned for Monday, December 14th at 12 P.M.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.    
 
Adjournment
 
Meeting was adjourned at 1:36 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of October 19, 2015
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Don Haynes, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin;.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve September 2015 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported; nothing to report at this time.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Leisure Mountain Road connector project is approximately 15% complete.
Well drilling at the treatment plant was successful, with one well providing an estimated yield of 150 gallons per minute. Sample testing and well pump installation will resume in the next several weeks.
7 applications had been received to date for the open distribution field service tech position.
The Court of Appeals reversed the City of Asheville’s court victory in its lawsuit concerning the water system.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.    
 
Adjournment
 
Meeting was adjourned at 1:45 PM.