Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 17, 2015
 
The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Don Haynes, Secretary; MSD Representative Jackie Bryson; Director Joseph Martin; James Mathews, Weaverville Tribune.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve June 2015 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: next MSD meeting will take place August 19th.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Lead and copper testing has been completed.
The Leisure Mountain connector project is ready to begin.
The FY 2015 audit is complete and should be ready for presentation at the September meeting.
A preliminary application for service has been received for the Goodman Road area.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2015-06 FY 2016 Budget Amendment – Motion by Snyder to approve, Gassaway seconded. Motion carried unanimously.

B.    
Consideration of developer request, Baird Cove Estates – Motion by Haynes to approve, Snyder seconded. Motion carried unanimously.

C.    
Consideration of developer request, Riverside Drive Development – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.    
 
Adjournment
 
Meeting was adjourned at 1:40 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 18, 2015
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Don Haynes, Secretary; MSD Representative Jackie Bryson; Director Joseph Martin.
 
Keith Snyder recognized the contributions of Hugh Roberson to the District. Mr. Roberson passed away on May 15th. He served the District for twenty years as a member of the Board and as Chair.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve April 2015 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD will present its proposed budget at the regular May 2015 meeting.
 
Public Comment
No public comment.
 
District Reports
Motion by Snyder to provide a $10 water credit to customers participating in lead and copper testing, Gassaway seconded. Motion carried unanimously.
 
Director’s Report

Two bills of interest to the District were filed in the State legislature.
Banking RFP’s were received from five institutions.
The 2014 Consumer Confidence Report is complete and available to all customers.
Lead and copper testing will begin in June.
Four auditing firms besides Gould-Killian were contacted regarding the 2015 audit; two were unresponsive, one declined services, and one declared services unduly expensive.
The filing period for the Board of Trustees opens on July 6th and closes on July 17th.
A summary of available CD rates was provided to the Board.
The 5-year CIP will be presented at the regular June 2015 Board meeting.

 
Old Business

A.   
Resolution 2015-03 Auditor Agreement – Motion by Snyder to approve, Gassaway seconded. Motion carried unanimously.
 
New Business

A.   
Resolution 2015-04 FY 2016 Budget – No action taken.
 
Call of Board Members
No concerns of note.  
 
Adjournment
 
Meeting was adjourned at 2:18 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 16, 2015
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus (Haynes absent).
 
Approval of Minutes
Motion by Snyder to approve February 2015 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD will consider renewal of its audit contract with Cherry Bekaert at its Wednesday, March 18th meeting.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The reduced system reduction fee for the Crossings at Beaverdam has been paid.
Staff completed a Request for Proposals (RFP) for banking services as requested that will go out for review and be due to the District by May 1.
The Leisure Mountain project has been delayed due to storm water retention issues.
Nearly all lots in the Ventana project have been sold and a development request for the remaining undeveloped property will likely be submitted in the next several months.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2015-01 Bylaws Amendment – Motion by Snyder to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

B.    
Resolution 2015-02 FY 2015 Budget Amendment – Motion by Snyder to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
Snyder requested work session to review total insurance costs before the FY 2016 budget is approved. By consensus, Board agreed to meet at 12 P.M. on Monday, April 20th, to discuss insurance.
 
Adjournment
 
Meeting was adjourned at 1:27 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 20, 2015
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Don Haynes, Appointed Trustee; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Election of Officers
Motion by Snyder to nominate Sarah Gassaway as Board Chair, Haynes seconded. Motion carried unanimously. Motion by Gassaway to nominate Keith Snyder as Vice Chair, Haynes seconded. Motion carried unanimously. Motion by Gassaway to nominate Don Haynes as Secretary, Snyder seconded. Motion carried unanimously.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve November 2014 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD’s next regular meeting will be held on January 21, 2015, and annual meeting dates and the budget calendar will be confirmed.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Don Haynes of 670 Lakeshore Drive was appointed to fill the remainder of J. Mileski’s term .
The injury Mark Hensley suffered on the job required surgery and he will be out until February.
The Leisure Mountain Road project is near ready for submission to the state for approval.
The Crossings at Beaverdam expects to begin infrastructure construction in January or February.
There will be two planned water outages for Reems Creek in January to repair leaks on the main.

 
Old Business
No old business.
 
New Business

Appointment of MSD Representative – Motion by Gassaway to reappoint Jackie Bryson as MSD Representative for a three-year term, Haynes seconded. Motion carried unanimously.

 
Call of Board Members
Snyder noted the desire to have original conservation easement funds displayed in a separate budget funding category for future projects and investments. After discussion, no action was taken.
 
Adjournment
Meeting was adjourned at 1:52 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 17, 2014
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve October 2014 minutes, Gassaway seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD compiled its accomplishments for 2014.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Hillcrest Road/Elkmont Place project is approximately 75% complete.
Interviews with finance officer candidates have been conducted and several were identified as finalists.
Billing clerk Angela Holland required surgery and will be out the remainder of November; the staff wishes her a speedy recovery.
The District invested $1 million into FHLMC federal issues at an interest rate of 1.85% annually. The issues are callable in three months at FHLMC’s option.
The Director successfully defended his doctoral dissertation and received a doctorate from Valdosta State University. The formal ceremony is in December.

 
Old Business

Consideration of Board Vacancy – Motion by Snyder to recommend Donald Haynes to the Buncombe County Board of Commissioners to fill the Board vacancy, Gassaway seconded. Motion carried unanimously.

 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:25 PM.