Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 22, 2014
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Chuck Killian, Gould-Killian CPA.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve August 2014 minutes, Gassaway seconded. Motion carried unanimously.
 
Presentation of FY 2014 Audit
Chuck Killian presented the results of the FY 2014 Audit. No action taken.
 
MSD Report
Jackie Bryson reported: MSD’s New Bridge project has had difficulty cutting through rock.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The FY 2014 audit will be presented at the September Meeting.
The District opened an account with the Treasury for the purchase of Treasury Notes at an upcoming auction.
District crews will begin a 2” line project on Hillcrest Road and Elkmont Place.
Plans are expected for a 160 housing unit development in West Buncombe.
Health care renewal prices came in slightly higher than expected and recommendations will be presented at the next Board meeting.

 
Old Business

Consideration of Board Vacancy – Possible recommendations for the vacant seat were discussed. No action taken.

 
New Business

Consideration of The Crossings Development – Developer requested a reduced system reduction fee. Trustees requested additional occupancy information. No action taken.

 
Call of Board Members
Motion by Snyder at 1:50 P.M. to enter executive session to discuss personnel, Gassaway seconded. Motion carried unanimously. Executive session ended 2:10 P.M., no action taken.
 
Adjournment
Meeting was adjourned at 2:12 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 21, 2014
 
The meeting was called to order at 1:06 P.M. by Keith Snyder, Vice Chair. In attendance: J. Meliski, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; James Matthews, Weaverville Tribune.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Meliski to approve June 2014 minutes, Snyder seconded. Motion carried 2-0 (Gassaway absent).
 
MSD Report
Jackie Bryson reported: nothing of interest to report.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Sixth Street line project is complete except for paving work.
Security windows are scheduled to be installed in the front office.
The FY 2014 audit is scheduled to begin July 29.
The Ventana Subdivision developer line extension project will begin in August.

 
Old Business

FY 2015 Budget – Motion by Meliski to approve as amended, Snyder seconded. Motion carried 2-0 (Gassaway absent).

 
New Business

Resolution 2014-05 Service Charge Rebate Program – Motion by Meliski to approve, Snyder seconded. Motion carried 2-0 (Gassaway absent).
Consideration of Altamonte Investment development request – Motion by Snyder to approve, Meliski seconded. Motion carried 2-0 (Gassaway absent).

 
Call of Board Members
Meliski noted that he had sold his house and would be unable to continue as a Trustee. Snyder thanked him for his service to the Board and District. The Board will consider a request to the Buncombe County Commission for a replacement Trustee at the August 2014 Board meeting.
 
Adjournment
Meeting was adjourned at 1:38 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 20, 2014
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: J. Meliski, Secretary; Director Joseph Martin.
 
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve April 2014 minutes, Meliski seconded. Motion carried 2-0 (Snyder absent).
 
MSD Report
Director provided information left by Jackie Bryson for the Board regarding preliminary budget and sewer use charges.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Graystone Road 2-inch water line project is nearly complete and lacks only the final connection of several of the homes on Graystone Road.
The Sixth Street line relocation project will begin the first week of June.
A development plan for a large section of undeveloped property in the Reynolds Mountain Village is expected to be delivered to the District within the next several months. The project is anticipated to be an assisted living facility of approximately 170,000 square feet.
District offices will be closed Monday, May 26 in observance of Memorial Day.
The calendar year 2013 Consumer Confidence Report is complete and available on the District’s website. Hard copies are available in the District main office.

 
Old Business
No old business.
 
New Business

Resolution 2014-02 FY 2015 Annual Budget – No action taken.
Resolution 2014-03 Proposed 5-Year Capital Improvements Plan – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).
Resolution 2014-04 District Rules and Regulations – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).
Consideration of Ventana proposed development – Motion by Meliski to approve, Gassaway seconded. Motion carried 2-0 (Snyder absent).

  
 
Call of Board Members
Gassaway suggested a future discussion on MSD rate increases and clarification to District customers that rate increases were the result of a rise in MSD rates.  
 
Adjournment
Meeting was adjourned at 2:08 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 17, 2014
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Director Joseph Martin; Jackie Bryson, MSD Representative; James Mathews, Weaverville Tribune reporter.
 
 
Approval of the Agenda
Agenda approved by consensus 2-0 (Meliski absent).
 
Approval of Minutes
Motion by Snyder to approve February 2014 minutes, Gassaway seconded. Motion carried 2-0 (Meliski absent).
 
MSD Report
Jackie Bryson reported: MSD staff will propose a study of the wastewater treatment plant to bring plant up to date with current regulations.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Graystone Road 2-inch water line project is scheduled to begin in April.
The Sixth Street line relocation project is slated to begin by the end of April or early May.
The 2015-2019 5-Year Capital Improvement Plan will be presented at April’s meeting.
The first draft of the Fiscal Year 2015 annual budget will be presented at April’s meeting.
District offices will be closed Friday, April 18th in observance of Good Friday.

 
Old Business
No old business.
 
New Business

Resolution 2014-01 FY 2014 Annual Auditor Agreement – Motion to approve by Snyder, Gassaway seconded. Motion carried 2-0 (Meliski absent).

 
Call of Board Members
Snyder requested health and property insurance figures be presented categorically in order to better understand expenditures for the annual budget proposal.
 
Adjournment
Meeting was adjourned at 1:35 PM.

 
Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 21, 2014
 
The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Keith Snyder, Vice Chair; Director Joseph Martin; Jackie Bryson, MSD Representative.
 
 
Approval of the Agenda
Motion by Snyder to approve the Agenda, Gassaway seconded. Motion carried 2-0 (Meliski absent).
 
Approval of Minutes
Motion by Snyder to approve December 2013 minutes, Gassaway seconded. Motion carried 2-0 (Meliski absent).
 
MSD Report
Jackie Bryson reported: no items to report.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

District customer David Lankford expressed thanks to the crew for their quick response for a leak repair over the Christmas holiday.
Southern Appalachian Highlands Conservancy completed their inspection of the District’s watershed.
District offices were closed January 20th in observance of Martin Luther King, Jr. Day.
The District may receive a monitoring violation due to a water sample that was obtained but lost by Pace Laboratories.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
Snyder suggested reviewing the possibility of purchasing Treasury bills for investment purposes. Gassaway inquired about water quality questions at the end of Washington Avenue.
 
Adjournment
Meeting was adjourned at 1:42 PM.