Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 22/February 5, 2013

The meeting was called to order at 5 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews.
 
Approval of the Agenda
Agenda approved by consensus.

Approval of Minutes
Motion by Gassaway to approve December 2012 minutes, Meliski seconded. Motion carried unanimously.

MSD Report
No business to report.

Public Comment
No public comment.

District Reports
No action taken.

Director’s Report

Baird Cove Road project is approximately 60% complete.

The Director was recognized by the ICMA as a Credentialed Manager.

Efforts to improve pressure on Graystone Road have made progress. McGill Engineering has agreed to do the project on an hourly basis.

A review of the District’s financial statements has provided options to have the preparation deficiency removed from this year’s audit.

The EPA has clarified a rule which will allow the District to provide Consumer Confidence Reports electronically, saving nearly  $1,000 annually.

Old Business

After discussion, motion by Gassaway to withhold further payment on the Baird Cove Road project until a revised schedule is provided, Meliski seconded. Motion carried unanimously.

New Business
No new business.

Call of Board Members
By consensus, meeting recessed until 5 P.M. on Tuesday, February 5, 2013, to allow Huntley Construction the opportunity to appear and respond to delays regarding the Baird Cove Road Project.

Adjournment
Meeting was recessed at 6:10 P.M. until 5 P.M. Tuesday, February 5, 2013.
 
February 5, 2013 
Meeting was called to order at 5 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice Chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews; Gail Huntley, Huntley Construction; Keith Webb, McGill Engineering; Mike Clark, McGill Engineering.

Gail Huntley of Huntley Construction and Keith Webb of McGill Engineering gave a report on the status of the Baird Cove Road line project. After discussion between the Board and participants and amongst themselves, motion by Snyder to withhold any further action and payment by the Board on the Baird Cove Road project pending a completion schedule and further discussion at the regular February meeting, Gassaway seconded. Motion carried unanimously. 

Adjournment
Meeting was adjourned at 6:00 P.M.

 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 19, 2012

The meeting was called to order at 5 P.M. by Keith Snyder, Chair. In attendance: J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews.

Approval of the Agenda
Agenda approved by consensus.

Approval of Minutes
Motion by Snyder to approve minutes, with future minutes to carry the title and description of official Resolutions, Meliski seconded. Motion carried 2-0.
 
MSD Report
Jackie Bryson reported: MSD’s planning committee to meet November 30th with recommendations for proposed merger with the City of Asheville’s water system.

Public Comment
No public comment.

District Reports
No action taken.
 
Director’s Report

MSD’s finance officer reviewed the District’s financial statements and believes it possible to set up a template for the District to perform its own financial statements for future audits.

The District’s new website is live.

An alternate route for an improved water connection for Greystone Road has been identified.

Several years of unneeded financial records were shredded according to protocol.

The unveiling of the merger report between MSD and the City of Asheville occurred on November 14th.

The Baird Cove Road project began on October 15th and should be complete in December.

Old Business
No old business.

New Business
A.  Consideration of holiday bonus – No action taken as funds were already budgeted.

Call of Board Members
The annual Board/Employee Christmas lunch will take place on December 17th at 12 Noon with the regular December meeting to follow at 1 P.M.

Adjournment
Meeting was adjourned at 6:10 P.M.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of August 20, 2012
 
The meeting was called to order at 5 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice-chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve Minutes for July 2012, Meliski seconded. Motion carried 3-0.
 
MSD Report
Jackie Bryson reported: she was reappointed as Secretary/Treasurer of MSD;Ashevilleand MSD have formed a joint committee to review consolidation; MSD contracted with Terry Brothers for several small line installations; MSD renewed its annual chlorine contract.
 
Public Comment
The owners of the art gallery adjoining District offices appeared to request the Board deny leasing rights to the District’s property to the furniture store next door. Motion by Gassaway to deny leasing of road front District property to any entity, Meliski seconded. Motion carried unanimously.
 
District Reports
No action taken.
 
Director’s Report

Three bids were received for theBaird Cove Roadline project on August 15th.
Goats from Wells Farm were delivered to the Treatment Plant on July 23rd and had consumed nearly half the vegetation on the face of the dam at this writing.
A matrix of pay and vacation accrual policies were put together under “Old Business”.
The District’s revamp of the website is approximately half completed.
Two hours of ethics training is required for all Trustees within 12 months of election or appointment.
The District has received notice it will again receive the “Optimization Award” from the State for excellence in water treatment.
The District’s valve vault was damaged by lightning and suffered several thousand dollars of damage.

 
Old Business
A. Pay and vacation policy – Motion by Gassaway to require all employees to be paid by direct deposit, Meliski seconded. Motion carried unanimously. Motion by Gassaway to remove the phrase ” At the discretion of the District Director” from paragraph III of the District’s “Vacation and Sick Leave Accrual Policy”, Meliski seconded. Motion carried unanimously.
 
New Business
A. Consideration of Baird Cove Road bids – Motion by Meliski to accept Huntley Construction’s bid of $213,576.53 & additional alternative bids for 10″ DIP water line installation, Gassaway seconded. Motion carried unanimously.
 
Call of Board Members
Snyder noted he will be absent from the September 17th board meeting.
 
Adjournment
Meeting was adjourned at 6:30 P.M.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 18/June 25, 2012

The meeting was called to order at 5 P.M. by Keith Snyder, chair. In attendance: Sarah Gassaway,
Vice Chair; Director Joseph Martin. Due to illness, meeting was recessed at 5:01 until Monday, June
25, 2012 at 5 PM. Meeting was reconvened on Monday, June 25 at 5 P.M. by Keith Snyder, chair. In
attendance: Sarah Gassaway, Vice Chair; MSD Representative Jackie Bryson; Director Joseph Martin.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Snyder to approve Minutes for May 2012, Gassaway seconded. Motion carried
unanimously.
 
MSD Report
Jackie Bryson reported: MSD passed their FY 2013 budget; passed a resolution authorizing a request
for proposals regarding state-mandated merger discussions between MSD and the City of Asheville.
 
Public Comment
No public comment.
 
District Reports
A letter from the Buncombe County Commissioner Chair notifying the Board of the appointment of
Joseph J. Meliski to the Board of Trustees was distributed to the Board.
 
Director’s Report
A. Lead and copper testing has begun and approximately half of the samples have been obtained.
B. Condolences to Mark Hensley on the death of his father, Roscoe Hensley. Roscoe was an
employee of the District for 32 years. Most of the staff attended the funeral or reception.
C. A redesign of the District’s website will begin next month.
D. The FY 2012 audit is scheduled to begin in mid-July.
 
Old Business
No old business.
 
New Business
A. Resolution 2012-03 FY 2013 Budget Public Hearing – Snyder declared the public hearing open
at 5:30. No comments taken. Snyder declared public hearing closed at 5:34.
B. Resolution 2012-03 FY 2013 Budget – motion by Gassaway to approve, Snyder seconded.
Motion carried unanimously.
 
Call of Board Members
Snyder requested a copy of the “pay in lieu of vacation” policy for the next Board meeting.
 
Adjournment
Meeting was adjourned at 6:20 P.M.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 16, 2012
 
The meeting was called to order at 5 P.M. by Keith Snyder, chair. In attendance: Sarah Gassaway,
Vice Chair; MSD Representative Jackie Bryson; Director Joseph Martin; Clint Parker, Weaverville
Tribune.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve Minutes for March 2012, Snyder seconded. Motion carried
unanimously.
 
MSD Report
Jackie Bryson reported: MSD will meet on April 18th; staff is working on putting together numbers for
consolidation of the sewer system and Asheville water system should it transpire.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report
A. Liquid Engineering inspected the Clear Well and Leisure Mtn. storage tanks. Both were in
good condition and unchanged from last inspection.
B. The Beaverbook/Brookwood line replacement project is complete; the old line is out of service.
C. The proposed FY 2013 budget will be presented at the May 2012 meeting.
D. The proposed 5-year 2013-2017 CIP is included under “new business”.
E. There will be a planned water outage the week of April 16-20 to install a flow meter at the
treatment plant.
F. Two unneeded bank accounts were closed and funds transferred to the District’s checking
account.
 
Old Business
No old business.
 
New Business
Resolution 2012-02 5-year 2013-2017 CIP. Director explained plan in detail. No action taken.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 6:15 P.M.