Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 21, 2022
 
The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Don Haynes, Secretary; Joseph Martin, Executive Director; Jackie Bryson, MSD Representative; two members of the public.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve February 2022 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD met on March 16th, nothing to report.
 
Public Comment
Jim McAlister introduced himself as a new member of the Town of Woodfin Council. Burt Ingle appeared requesting the Board waive the system reduction fee and minimum charges for his property, denied by consensus by the Board – no action taken.
 
District Reports
No action taken.
 
Director’s Report

A letter to the Local Government Commission regarding the FY 2021 Audit is provided under “Relevant Reading”.
The annual Local Water Supply Plan has been submitted to the State.
The District is advertising for an open Distribution Tech position.
The Country Creek Connector project is complete.
The Old Home Road/Asheville connector project will be outsourced to Hyatt Pipeline at a cost of $76,000 due to need of imminent connection and lack of personnel. A budget amendment will be presented at the next meeting.
A sample questionnaire for the Executive Director position is included under “Relevant Reading”.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Executive Session
Motion by Gassaway to go into executive session to discuss personnel, Haynes seconded. Motion carried unanimously. Executive session ended at 2:18, no action taken.
 
Adjournment
Meeting was adjourned at 2:19 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 18, 2022
 
The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director; Clint Parker, Tribune Papers; Burt Ingle, citizen.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve December 2021 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s December meeting will be held virtually.
 
Public Comment
Burt Ingle appeared before the Board to request a waiver of minimum charges on his property. By consensus, the Board requested Mr. Ingle receive a copy of the District’s policy. No action taken.
 
District Reports
No action taken.
 
Director’s Report

District offices were closed Monday, January 17th in observance of Martin Luther King, Jr. Day.
The Asheville water connection reconstruction project on Old Home Road will start later this month.
The 2021 audit has been delayed again because of personnel issues at the auditing firm and is reported that it will now be presented in February.
Two openings in the Distribution crew are being advertised at this time.

 
Old Business
No old business.
 
New Business
No new business
 
Call of Board Members
No concerns noted.
 
Executive Session
Motion by Gassaway at 2:05 to go into executive session to discuss personnel, Ballentine seconded. Motion carried unanimously. Executive session ended at 2:38, no action taken.
 
Adjournment
Meeting was adjourned at 2:39 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 15, 2021
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve October 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD’s November meeting has been cancelled.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s FY 2021 audit will be presented at the December 2021 Board meeting.
The New Stock Road/Country Creek connector project is nearly complete.
A recap of elections in the Town of Woodfin & the District is included in “Relevant Reading”.
Approximately 100 of the new automated meter system US Cellular transmitters have been installed thus far and all units have been operating as designed.
The employee Christmas lunch will be held Tuesday, December 14th. The Board luncheon will be held Monday, December 13th.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-10 Contract for Services – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

B.   
Consideration of developer request – Charter Mountain Development – Motion by Gassaway to table request until a future date, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:30 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 20, 2021
 
The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve August 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: nothing to report; MSD’s regular meeting was cancelled.
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to list the District’s Merrimon Avenue property with a real estate agency for asking price of $10,600 and for the Director to sign any highest and best offer that exceeds the asking price, Haynes seconded. Motion carried unanimously.
 
Director’s Report

The open distribution tech position has been filled.
The FY 2021 audit is still in progress.
The New Stock Road/Country Creek connector project will begin at the end of September.
The District’s Merrimon Avenue property was appraised by Buncombe County for $10,600 tax value and the Country Creek property was appraised at $61,000 tax value.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-09 HRA Plan – Motion by Gassaway to approve with monthly funding of $400 for the remainder of the fiscal year, Haynes seconded. Motion carried unanimously.

B.   
Consideration of developer request – Terraces at Reynolds Mountain West – Motion by Ballentine to approve request, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:50 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 21, 2021
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve May 2021 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Mr. Martin reported on behalf of Ms. Bryson: MSD will start a project on Apple Lane & Elk Mountain Place; MSD received a clean air award.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The billing clerk position turned over during the month and a new employee was hired.
Lead and copper testing began June 1; 15 of 20 samples have been obtained to date.
Lagoon pumping on-site was unsuccessful and an outside company will need to be brought in to remove this year’s sludge.
The Districts FY 2021 audit will begin after July 1st.
The deadline for filing for running for the Board is July 2nd by noon.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-07 FY 2022 Budget – Public hearing was declared open by Gassaway at 1:43. No public comment taken. Hearing was closed at 1:44. Motion by Ballentine to approve the FY 2022 budget, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
Motion by Gassaway to raise the base salary of the Director by 3.5% effective July 1, 2021, Ballentine seconded. Motion carried unanimously.
 
Adjournment
Meeting was adjourned at 1:59 PM.