Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of December 14, 2020
 
The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve November 2020 minutes, Ballentine seconded. Motion carried unanimously.
 
Presentation of FY 2020 Audit
Gould-Killian representatives did not appear and will present the audit at the regular January 2021 meeting.
 
MSD Report
Ms. Bryson reported: MSD’s next meeting will be virtual on December 16th.  
 
Public Comment
No public comment.
 
District Reports
Motion by Ballentine to accept 2021 Board meeting dates, Haynes seconded. Motion carried unanimously. Motion by Gassaway to appoint Jackie Bryson as the District’s MSD representative for a three-year term ending in January 2024, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
The Ingle Road project was submitted to the state for funding.
The list of 2021 Board meeting dates is included for approval.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2020-08 Employee Recognition – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   
Resolution 2020-09 FY 2021 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:55 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of April 19, 2021
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve March 2021 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: the regular MSD meeting will be on Wednesday, April 21st.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s Local Water Supply Plan has been completed & submitted to the state.
The District’s Consumer Confidence Report is complete.
The first automated meters for the US Cellular system will be installed the last week of April.
The Distribution Tech position will be advertised the last week of April.
The District’s contract for auditing services was not ready in time for this meeting.
The Aiken Road extension is complete and the first construction fees were received for 84 connections ($151,000.00).
The District’s annual water treatment plant inspection took place on March 29th and went well.
The District will procure its own goats for clearing the dam in lieu of leasing.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-03 Board Compensation – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

B.    
Resolution 2021-04 Bylaws Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.    
Resolution 2021-05 Position Classification – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

D.   
Resolution 2021-06 Internal Controls – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
After general discussion, consensus by Board for Ballentine to allow his realtor to inspect the surplus property at 60 Merrimon Avenue to determine fair market value and possibilities for disposition.
 
Adjournment
Meeting was adjourned at 2:10 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of February 15, 2021
 
The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve January 2021 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: the regular MSD meeting will be on Wednesday, February 18th.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

With the COVID virus declining regular office hours have been restored.
Advertising for a new distribution tech will begin in March.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2021-02 Electronic Surplus – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   
Consideration of developer request, West City View – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:20 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 16, 2020
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve October 2020 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported: MSD had a large structure fire that was a total loss; will be purchasing a new video jet truck.  
 
Public Comment
No public comment.
 
District Reports
Motion by Gassaway to amend the District’s 2021-2025 Capital Improvements Plan to reflect adjusted construction estimation costs for the proposed Ingle Road project, Ballentine seconded. Motion carried unanimously.
 
Director’s Report

The District’s audit will be presented at the December meeting.
Sam Chattin has returned to the field crew from the treatment plant.
Jeremy Fink passed his Backflow ORC exam and will take over as backflow coordinator.
The Ingle Road project will be submitted on behalf of the Town of Woodfin working with the District this month.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:40 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 22, 2020
 
The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve August 2020 minutes, Haynes seconded. Motion carried unanimously.
 
MSD Report
Ms. Bryson reported that MSD would not have a meeting this month.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District’s audit is complete and should be ready for the October meeting.
Sludge pumping at the treatment plant is nearly complete.
Jeremy Fink is registered for training & exam to take over the position of Cross Connection ORC.
A new treatment plant operator has been hired and will start the end of September.
The District’s connection with the City of Asheville at Erwin Hills has been rebuilt and is operational.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2020-07 Consideration of employee retirement incentive program – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:10 PM.