Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 16, 2019
 
The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Joseph Martin, Director; several interested citizens. Don Haynes, Vice-Chair, arrived at 1:10.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve August 2019 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Ms. Bryson absent; no report submitted.
 
Public Comment
Several citizens appeared before the Board to request consideration for water service on Ingle Road. Several options were discussed; no action taken. More information will be gathered and discussed at a later meeting.
 
District Reports
No action taken.
 
Director’s Report

The Old Home Road connector project is complete.
The District is reviewing options to dewater treatment plant sludge on-site after bids were received from two separate firms that were in excess of budgeted amounts.
The Merrimon Avenue project is complete from Baird Cove Road to Merrimon Avenue.
The District’s FY 2019 audit is anticipated to be presented at the October meeting.
The District’s discharge permit was renewed for five more years. The plant lab inspection went well
The reservoir is approximately 1 foot down from full. The plant received virtually no rain the past month.

 
Old Business
No old business.
 
New Business
No new business
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:14 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 15, 2019
 
The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve June 2019 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: MSD’s new fiscal year started July 1, 2019.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The State conducted its annual inspection of the District’s plant and distribution system on 6/27/19. The inspection went well and the inspector was impressed with the condition of the system.
The District is still waiting on sludge lagoon testing results before a firm can be contracted to haul sludge from the lagoon.
The Merrimon Avenue project is proceeding as scheduled.
The District’s auditors will begin their office field work on 8/5/19.
The filing period for this year’s Board election ends on Friday, July 19th at noon.

 
Old Business
No old business.
 
New Business
No new business.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:00 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of June 17, 2019
 
The meeting was called to order at 1:11 P.M. by Ivo Ballentine, Secretary. In attendance: Don Haynes, Vice-Chair; Jackie Bryson, MSD Representative; Joseph Martin, Director. Sarah Gassaway, Chair, arrived at 1:25 P.M.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve May 2019 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).
 
MSD Report
Jackie Bryson reported: MSD approved the FY 2020 budget.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project has begun and the contractor has installed a good portion of the lines in the Laurel Terrace section of the project.
The Consumer Confidence Report was approved by the State.
A short term solution for the sludge lagoon issue at the treatment plant is being pursued wherein a company that already has a land application permit will haul and apply for a fee.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2019-04 FY 2020 Budget – A public hearing was declared open at 1:30 P.M. No comments were taken. The public hearing was closed at 1:31 P.M. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:46 PM.
 

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 18, 2019
 
The meeting was called to order at 1:12 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve February 2019 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: the MSD regular Board meeting will take place on March 20th.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project has not had any progress since the last update.
T&K Utilities was contracted to repair a section of the transmission main.
The District’s annual Local Water Supply Plan has been submitted to the state for review.
The District met with local municipalities in the area to discuss a regional solution for water treatment plant sludge production. No definitive action was taken.

 
Old Business
No old business.
 
New Business
A. Consideration of developer request – Gill Branch Road – Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:01 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of January 22, 2019
 
The meeting was called to order at 1:06 P.M. by Don Haynes, Vice-Chair. In attendance:Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve December 2018 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).
 
MSD Report
Jackie Bryson reported: the MSD headwork project & other treatment plant upgrades totaling $9.4 million have begun.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The District office was closed January 21st in observance of Martin Luther King, Jr. Day.
The Merrimon Avenue project is ready to begin.
The Director has been asked to serve on a statewide drinking water task force.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2019-01FY 2019 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried 2-0 (Gassaway absent).
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:56 PM.