Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of November 19, 2018
 
The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve October 2018 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
MSD Report
Jackie Bryson reported: nothing to report at this time.  
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Sam Chattin successfully passed his “A” water treatment certification test.
Mike Kostigen was laid off as part of a reduction in force before the winter.
The Director is working on a history of the District for the District’s website.
The District’s Christmas lunch for the Board/employees will be at on 12/10 at 12 PM.
District offices will be closed November 22-23 in observance of Thanksgiving.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2018-10 Water Shortage Response Plan: Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

B.   
Consideration of developer request, Monticello Road – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

C.   
Consideration of developer request, Riverside Drive – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:50 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of September 17, 2018
 
The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Tonya Marshall & Andrew Vanderschaaf, Gould-Killian CPA Group; Rachel McGraw-Burgess, Finance Director; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Ballentine to approve August 2018 minutes, Haynes seconded. Motion carried unanimously.
 
Presentation of FY 2018 Audit – Gould Killian
Tonya Marshall and Andrew Vanderschaaf presented the results of the FY 2018 Audit. No material weaknesses were noted. No action taken.
 
MSD Report
Jackie Bryson reported: MSD accepted the private sewer system for the patio homes on Reynolds Mountain.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project has not begun and the Director & District Engineer is scheduled to meet with the contractor on 9/18 to determine resolution of this project.
The 2” Leisure Mountain line replacement project is complete.
The District’s new meter reading truck was delivered.
USIC completed their first month of line locating for the District and charges were in-line for expected costs for the year.
The State completed its annual inspection of the District’s treatment plant and distribution system. The inspection went well and a letter detailing results will be sent at a later date.
The FY 2018 audit is scheduled to be presented at the September 2018 meeting.
The Director met with the City of Asheville to discuss several mutually beneficial projects.
The Southern Appalachian Highlands Conservancy (SAHC) conducted their annual visit to the District’s watershed. No concerns were noted.

 
Old Business
No old business.
 
New Business

A.   
Consideration of developer request – Monticello Road – Motion by Haynes to approve developer request conditional on District approval of system plans, Ballentine seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 2:23 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of July 16, 2018
 
The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Weaverville Tribune reporter Benjamin Cohn.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve June 2018 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD’s next meeting will be July 18th.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

The Merrimon Avenue project has not officially broken ground but locates have been ordered.
The 2” Leisure Mountain line replacement project is nearly complete.
Lead and copper testing is nearly complete; 19 of 20 samples have been returned.
The District has entered into agreement with USIC to take over locating duties. This will free up almost an entire crew member at an estimated cost of $24,000 annually.
Liquid Engineering will be returning in the next several weeks to complete the Baird Cove and Reynolds Mountain tank cleaning and inspection.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2018-06 FY 2019 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:29 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of May 21, 2018
 
The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Gassaway to approve April 2018 minutes, Haynes seconded. Motion carried 2-0 (Ballentine absent).
 
MSD Report
Jackie Bryson reported: the Personnel Committee, Budget Committee, and CIP Committee all met in April; the Elkwood Avenue project will begin paving as soon as weather permits.
 
Public Comment
No public comment.
 
District Reports
Motion by Ballentine to provide a $25 credit for scheduled customers who perform lead and copper testing for the District before July 1, Haynes seconded. Motion carried unanimously.
 
Director’s Report

The 2017 Consumer Confidence Report is available on the District’s website.
A system reduction fee study was completed and is available on the District’s website.
The Merrimon Avenue project preconstruction meeting is scheduled for May 23rd.
A 2” water line replacement project has started at the top of Leisure Mountain.
Some of the District’s SCADA hardware and software was replaced last month.
The heating & air system in District offices was replaced.
Mike Kostigen suffered an apparent arm injury on the job and is out on worker’s comp.
The District’s tri-annual lead & copper testing begins on June 1st.

 
Old Business
No old business.
 
New Business

A.   
Resolution 2018-03 FY 2019 Budget – No action taken.

B.   
Resolution 2018-05 FY 2019 – FY 2023 CIP – No action taken.

C.   
Public hearing, system reduction fee study – Hearing opened at 1:52 P.M. No comments taken, hearing closed at 1:53 P.M.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:55 PM.

Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of March 19, 2018
 
The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director..
 
Approval of the Agenda
Agenda approved by consensus.
 
Approval of Minutes
Motion by Haynes to approve February 2018 minutes, Ballentine seconded. Motion carried unanimously.
 
MSD Report
Jackie Bryson reported: MSD will replaced 20,000 linear feet of pipe this coming year; response time for complaints was logged at 30 minutes.
 
Public Comment
No public comment.
 
District Reports
No action taken.
 
Director’s Report

Liquid Engineering will inspect & clean the Baird Cove & Reynolds Mountain tanks on their next pass through this area.
The District’s annual Local Water Supply Plan is complete but needs to be passed by resolution.
Rachel McGraw-Burgess obtained her notary certification from the State.

 
Old Business
Motion by Gassaway to award the Merrimon Avenue project to T&K Utilities, Haynes seconded. Motion carried unanimously. Staff will work with the contractor to bring total construction in at budgeted levels.
 
New Business

A.   
Resolution 2018-01 Auditor Agreement – Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

B.   
Resolution 2018-02 Local Water Supply Plan – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.
 
Call of Board Members
No concerns noted.
 
Adjournment
Meeting was adjourned at 1:52 PM.