October 16, 2023

Mon, 11/27/2023 - 13:27 -- Brian Goldstein
Date: 
Monday, November 27, 2023

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 16, 2023

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Gordon Maybury, Secretary; Brian Goldstein, Executive Director; Jackie Bryson, MSD Representative; Joe Martin, Previous Executive Director, Jerry VeHaun, Mayor Town of Woodfin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Chair Gassaway to approve September 2023 minutes Maybury seconded, motion carried unanimously.

 

MSD Report

Ms. Bryson reported: Three projects in front of planning committee, Crest Mountain, Serenity Townhouses, Weaverville Road Subdivision. Voting on Policy on sewer extension. Customer Service Requests were 53. Tour is still available to the Board.

 

Public Comment

 

Mayor VeHaun expressed his appreciation for the work of Woodfin Water, as Mayor and as a lifelong resident of Woodfin.

 

District Reports

Director Goldstein thanked Mayor VeHaun for his support and service to the district and the community. Financial reports discussed. Trustee Maybury explained his feeling on how he looked at the line items. Budget to Actual is running on target. Requests are still coming in for single family homes, not multi-home development. Still encouraging customers to sign up for Auto Payments. Non pay disconnects lower than previous month due to it being the smaller of the two billing cycles. We are using more Woodfin made water, and less Asheville water. The reservoir is down by 2-3 feet. We are not in a drought situation as of yet. Under relevant reading the dates of next year’s Board Meeting dates. Motion to approve dates for next year’s meetings, they were approved.

 

Director’s Report

 

  1. The Financial Audit is progressing. The Auditors are projecting that it should be completed by the beginning of November.

 

  1. Waiting for parts to arrive to begin work on a 2” line project on Sun Valley Drive. Line needed to be replaced. This will be in lieu of the Graystone connector project. This was corrected by opening some valves which increase pressure for Beaver Drive.

 

  1. Identified a Lawyer, Chad Donnahoo from The Law Offices of Elston, Donnahoo, and Williams in Asheville. He works with the Town of Spruce Pine with any issues that arise, and would be happy to do the same for Woodfin Water when needed.

 

  1. Starting to review the Emergency Response Plan with Field Supervisor. Plan is updated in December.

 

  1. Moving forward with AMR, Drive by Meter Pilot.  May require a budget amendment. Still replacing dead meters throughout the system. This will increase revenue.

 

  1. Treatment Plant and Tank inspection took place on 10/11.

 

Old Business

 

No Old Business

 

New Business

 

No New Business

 

Call of Board Members

 

Trustee Maybury discussed a question regarding a person’s large bill. Director Goldstein will investigate it. Most of the time if a person’s bill is high, it is a leak on the customer’s side of the meter. Customers also need to ensure free and clear access to the meter.  We do leak adjustments for customers as needed. Trustee Maybury said the process worked as it should. Chair Gassaway mentioned the election, the November 20th Meeting will be last meeting of the current board. The new Board will start and be sworn in at the December 11th Board Meeting. Chair Gassaway said on behalf of the Board, We would like to thank Mayor VeHaun for his service and his support of the Water District for many years.

 

Adjournment

Meeting was adjourned at 1:48PM.