Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 20, 2012

 

The meeting was called to order at 5 P.M. by Keith Snyder, Chair. In attendance: Sarah Gassaway, Vice-chair; J. Meliski, Secretary; Director Joseph Martin; Weaverville Tribune reporter James Mathews.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve Minutes for July 2012, Meliski seconded. Motion carried 3-0.

 

MSD Report

Jackie Bryson reported: she was reappointed as Secretary/Treasurer of MSD;Ashevilleand MSD have formed a joint committee to review consolidation; MSD contracted with Terry Brothers for several small line installations; MSD renewed its annual chlorine contract.

 

Public Comment

The owners of the art gallery adjoining District offices appeared to request the Board deny leasing rights to the District's property to the furniture store next door. Motion by Gassaway to deny leasing of road front District property to any entity, Meliski seconded. Motion carried unanimously.

 

District Reports

No action taken.

 

Director’s Report

1. Three bids were received for theBaird Cove Roadline project on August 15th.
2. Goats from Wells Farm were delivered to the Treatment Plant on July 23rd and had consumed nearly half the vegetation on the face of the dam at this writing.
3. A matrix of pay and vacation accrual policies were put together under "Old Business".
4. The District's revamp of the website is approximately half completed.
5. Two hours of ethics training is required for all Trustees within 12 months of election or appointment.
6. The District has received notice it will again receive the "Optimization Award" from the State for excellence in water treatment.
7. The District's valve vault was damaged by lightning and suffered several thousand dollars of damage.

 

Old Business

A. Pay and vacation policy - Motion by Gassaway to require all employees to be paid by direct deposit, Meliski seconded. Motion carried unanimously. Motion by Gassaway to remove the phrase " At the discretion of the District Director" from paragraph III of the District's "Vacation and Sick Leave Accrual Policy", Meliski seconded. Motion carried unanimously.

 

New Business

A. Consideration of Baird Cove Road bids - Motion by Meliski to accept Huntley Construction's bid of $213,576.53 & additional alternative bids for 10" DIP water line installation, Gassaway seconded. Motion carried unanimously.

 

Call of Board Members

Snyder noted he will be absent from the September 17th board meeting.

 

Adjournment

Meeting was adjourned at 6:30 P.M.