Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

August 2018 - Monday, August 20, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 20, 2018

 

The meeting was called to order at 1:09 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve July 2018 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD provided a presentation describing contract procurement.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not begun and the District’s engineer has sent a letter of concern to the contractor.
  2. The 2” Leisure Mountain line replacement project is complete.
  3. Lead and copper testing is complete.
  4. USIC assumed locating services from the District as of August 1st.
  5. Liquid Engineering cleaned and inspected the Baird Cove tank and repaired a small leak; the Reynolds Mountain tank was not reinspected.
  6. Auditors from Gould-Killian began the District’s FY 2018 audit and should be ready to present by the September or October meeting.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:00 PM.

July 2018 - Monday, July 16, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 16, 2018

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Weaverville Tribune reporter Benjamin Cohn.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve June 2018 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD’s next meeting will be July 18th.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not officially broken ground but locates have been ordered.
  2. The 2” Leisure Mountain line replacement project is nearly complete.
  3. Lead and copper testing is nearly complete; 19 of 20 samples have been returned.
  4. The District has entered into agreement with USIC to take over locating duties. This will free up almost an entire crew member at an estimated cost of $24,000 annually.
  5. Liquid Engineering will be returning in the next several weeks to complete the Baird Cove and Reynolds Mountain tank cleaning and inspection.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-06 FY 2019 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:29 PM.

June 2018 - Monday, June 18, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 18, 2018

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve May 2018 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD passed the FY 2019 budget & schedule of fees.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Researchers with University of Tennessee will study bear population in the watershed.
  2. Silver-line Plastics completed their move to the Asheville water system.
  3. The Merrimon Avenue project preconstruction meeting took place and construction will begin after June 11th.
  4. The 2” Leisure Mountain line replacement project is approximately half complete.
  5. Lead & copper testing began June 1st.
  6. Mike Kostigen has returned to work on light duty.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-03 FY 2019 Budget – Public hearing opened at 1:22, closed at 1:23. No comments taken. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

B.   

Resolution 2018-05 FY 2019 – FY 2023 CIP – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

Ballentine announced he would be resigning from the Board for health reasons.

 

Adjournment

Meeting was adjourned at 1:50 PM.

May 2018 - Monday, May 21, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 21, 2018

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve April 2018 minutes, Haynes seconded. Motion carried 2-0 (Ballentine absent).

 

MSD Report

Jackie Bryson reported: the Personnel Committee, Budget Committee, and CIP Committee all met in April; the Elkwood Avenue project will begin paving as soon as weather permits.

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to provide a $25 credit for scheduled customers who perform lead and copper testing for the District before July 1, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The 2017 Consumer Confidence Report is available on the District’s website.
  2. A system reduction fee study was completed and is available on the District’s website.
  3. The Merrimon Avenue project preconstruction meeting is scheduled for May 23rd.
  4. A 2” water line replacement project has started at the top of Leisure Mountain.
  5. Some of the District’s SCADA hardware and software was replaced last month.
  6. The heating & air system in District offices was replaced.
  7. Mike Kostigen suffered an apparent arm injury on the job and is out on worker’s comp.
  8. The District’s tri-annual lead & copper testing begins on June 1st.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-03 FY 2019 Budget – No action taken.

B.   

Resolution 2018-05 FY 2019 – FY 2023 CIP – No action taken.

C.   

Public hearing, system reduction fee study – Hearing opened at 1:52 P.M. No comments taken, hearing closed at 1:53 P.M.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

April 2018 - Monday, April 16, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 16, 2018

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director..

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve March 2018 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: the Elkwood Avenue project is proceeding as scheduled.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Revised numbers for rerouting part of the Merrimon Avenue project have been received and are being reviewed before final determination of route is made.
  2. The FY 2019-2023 Capital Improvement Plan will be provided at the May board meeting.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-03 FY 2019 Budget – No action taken.

B.   

Resolution 2018-04 FY 2018 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:40 PM.

March 2018 - Monday, March 19, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 19, 2018

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director..

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve February 2018 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will replaced 20,000 linear feet of pipe this coming year; response time for complaints was logged at 30 minutes.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Liquid Engineering will inspect & clean the Baird Cove & Reynolds Mountain tanks on their next pass through this area.
  2. The District’s annual Local Water Supply Plan is complete but needs to be passed by resolution.
  3. Rachel McGraw-Burgess obtained her notary certification from the State.

 

Old Business

Motion by Gassaway to award the Merrimon Avenue project to T&K Utilities, Haynes seconded. Motion carried unanimously. Staff will work with the contractor to bring total construction in at budgeted levels.

 

New Business

A.   

Resolution 2018-01 Auditor Agreement – Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

B.   

Resolution 2018-02 Local Water Supply Plan – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:52 PM.

February 2018 - Monday, February 19, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 19, 2018

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; one citizen.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve January 2018 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: the MSD Elkwood Avenue project is progressing as scheduled.

 

Public Comment

James McMaster, 76 Elkmont Drive, appeared to relay concerns regarding pressure at 76 Elkmont Drive and to relay concerns about customer service received. Director will have staff log pressure at that location and follow up on Mr. McMaster’s concerns.

 

District Reports

No action taken.

 

Director’s Report

  1. Liquid Engineering performed tank inspections and cleaning on two of the District’s storage tanks, and will return at a later date to complete the other two tanks.
  2. The District’s annual Local Water Supply Plan has been completed and submitted to the State.
  3. Two bids were received on the Merrimon Avenue Project.
  4. Mark Hensley will return to employment from injury later this month.

 

Old Business

Two bids were received for the Merrimon Avenue Project, with the low bid by T&K Utilities at $599,065.00. After discussion, action was deferred until the Director can discuss the project with the contractor & District engineer to see if costs can be reduced or other options explored.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:10 PM.

January 2018 - Tuesday, January 16, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 16, 2018

 

The meeting was called to order at 1:20 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Joseph Martin, Director. Ivo Ballentine, Secretary, arrived 1:25

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve December 2017 minutes, Haynes seconded. Motion carried 2-0 (Ballentine absent).

 

MSD Report

Jackie Bryson reported via telephone: the MSD Board voted 10-1 to decline the application of Cane Creek Sanitary District to be absorbed into the Sewerage District. Ms. Bryson voted “no”.     

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District was closed on Monday, January 15, 2018 in observance of Martin Luther King, Jr. Day.
  2. Liquid Engineering will perform inspections and cleanings of the District’s tanks within the next two months.
  3. The Merrimon Avenue project will be re-advertised and re-bid. Bids were accepted on January 12th but only two bids were received, and three is the minimum on a first advertisement.
  4. A water line break on Union Street contributed to water damage at a commercial location. A claim was opened on behalf of the customer and the District was not found negligent or liable.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:08 PM.

December 2017 - Monday, December 11, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 11, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; MSD representative Jackie Bryson; Leslie Obenauer, notary; Joseph Martin, Director.

 

Swearing of Trustees

Prior to start of meeting, Leslie Obenauer notarized the Oath of Office of Trustee-elects Gassaway, Haynes and Ballentine.

 

Election of Officers

Motion by Haynes to elect Sarah Gassaway as Board Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Don Haynes as Vice Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Ivo Ballentine as Secretary, Haynes seconded. Motion carried unanimously.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2017 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: the regular MSD meeting will be held on December 20th.    

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to approve the 2018 meeting dates and times, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The District’s annual Christmas luncheon will be at 12 PM on December 11th.
  2. The State of NC completed its inspection of the District’s treatment and distribution systems and the inspection was excellent.
  3. The bid specifications for the Merrimon Avenue project were altered slightly but it is still anticipated bids will be ready for award at the January 2018 meeting.
  4. District offices will be closed December 25-27 and January 1 in observance of the Christmas and New Year’s Day holidays.

 

Old Business

No old business.

 

New Business

a.     

Appointment of MSD Representative – Motion by Gassaway to appoint Jackie Bryson for a three-year term as the District’s MSD representative, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

November 2017 - Monday, November 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 20, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; MSD Representative Jackie Bryson; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve October 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: the Elkwood Avenue project will begin and run until June 2018; board members are considering the request of Cane Creek Sanitary District to be annexed.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s annual Christmas luncheon will be at 12 PM on December 11th.
  2. The Merrimon Avenue project will open bids on December 13th.
  3. An automated flushing machine was installed on Graystone Avenue to improve water quality and reduce man-hours associated with flushing.
  4. The District is testing a new meter reading software that should improve meter reading accuracy and reduce return calls for re-reads.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:50 PM.

October 2017 - Monday, October 16, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 16, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; MSD Representative Jackie Bryson; Tonya Marshall, Gould-Killian CPA Group; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve August 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Presentation of FY 2017 Audit – Gould-Killian

Tonya Marshall of Gould-Killian CPA Group presented the FY 2017 Audit. No action taken.

 

MSD Report

Jackie Bryson reported: MSD will begin construction on a sewer line replacement on Elkwood Avenue from Weaverville Highway to Riverside Drive.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Southern Appalachian Highlands Conservancy completed their annual inspection of the District’s watershed.
  2. The Merrimon Avenue project will open bids in mid-November with a projected award at the regular December meeting.
  3. The health care renewal premium this year was 6%, the lowest it has been in several years.
  4. The Woodfin Commerce Guide is complete. The District participated in the Guide.
  5. Silver-line Plastics is connecting to the City of Asheville’s water service in order to access higher fire flow capacity within their plant.
  6. The District’s annual state inspection of the treatment plant and distribution system is scheduled for October 26th.
  7. District offices will open at 8:30 AM daily beginning January 2, 2018.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Aiken Road Apartments – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:40 PM.

September 2017 - Monday, September 18, 2017

The September 18, 2017 regular meeting of the Board of Trustees was not held due to a lack of quorum due to illness.