Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

April 2021 - Monday, April 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 19, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve March 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, April 21st.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s Local Water Supply Plan has been completed & submitted to the state.
  2. The District’s Consumer Confidence Report is complete.
  3. The first automated meters for the US Cellular system will be installed the last week of April.
  4. The Distribution Tech position will be advertised the last week of April.
  5. The District’s contract for auditing services was not ready in time for this meeting.
  6. The Aiken Road extension is complete and the first construction fees were received for 84 connections ($151,000.00).
  7. The District’s annual water treatment plant inspection took place on March 29th and went well.
  8. The District will procure its own goats for clearing the dam in lieu of leasing.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-03 Board Compensation – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

B.    

Resolution 2021-04 Bylaws Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.    

Resolution 2021-05 Position Classification – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

D.   

Resolution 2021-06 Internal Controls – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

After general discussion, consensus by Board for Ballentine to allow his realtor to inspect the surplus property at 60 Merrimon Avenue to determine fair market value and possibilities for disposition.

 

Adjournment

Meeting was adjourned at 2:10 PM.

 

March 2021 - Monday, March 15, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 15, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve February 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, March 17th.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The first apartments in the Aiken Road project are slated to begin shortly.
  2. Advertising for a new distribution tech will begin in March.
  3. The first automated meters for the US Cellular system have arrived.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:39 PM.

 

February 2021 - Monday, February 15, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 15, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve January 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, February 18th.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. With the COVID virus declining regular office hours have been restored.
  2. Advertising for a new distribution tech will begin in March.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-02 Electronic Surplus – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request, West City View – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:20 PM.

 

January 2021 - Tuesday, January 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 19, 2020

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Dan Mullinax, Gould-Killian CPA Group.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve December 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

Presentation of FY 2020 Audit

Dan Mullinax of Gould-Killian CPA Group presented the District’s FY 2020 Audit results. There were no findings. No action taken.

 

MSD Report

Ms. Bryson reported: there will be no regular January MSD meeting due to lack of actionable material.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
  2. The Ingle Road project was submitted to the state for funding.
  3. The list of 2021 Board meeting dates is included for approval.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-01 Banking Services – Motion by Gassaway to decline, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

December 2020 - Monday, December 14, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 14, 2020

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve November 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

Presentation of FY 2020 Audit

Gould-Killian representatives did not appear and will present the audit at the regular January 2021 meeting.

 

MSD Report

Ms. Bryson reported: MSD’s next meeting will be virtual on December 16th.  

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to accept 2021 Board meeting dates, Haynes seconded. Motion carried unanimously. Motion by Gassaway to appoint Jackie Bryson as the District’s MSD representative for a three-year term ending in January 2024, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
  2. The Ingle Road project was submitted to the state for funding.
  3. The list of 2021 Board meeting dates is included for approval.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-08 Employee Recognition – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

November 2020 - Monday, November 16, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 16, 2020

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve October 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD had a large structure fire that was a total loss; will be purchasing a new video jet truck.  

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to amend the District’s 2021-2025 Capital Improvements Plan to reflect adjusted construction estimation costs for the proposed Ingle Road project, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The District’s audit will be presented at the December meeting.
  2. Sam Chattin has returned to the field crew from the treatment plant.
  3. Jeremy Fink passed his Backflow ORC exam and will take over as backflow coordinator.
  4. The Ingle Road project will be submitted on behalf of the Town of Woodfin working with the District this month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:40 PM.

 

October 2020 - Monday, October 19, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 19, 2020

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve September 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s office is now open by appointment only; MSD received awards for system compliance and financial reporting.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s audit will be presented at the November meeting.
  2. The District’s new pipe crew trackhoe & trailer have arrived and pipe work will start next month.
  3. Jeremy Fink completed ORC training and is scheduled for testing the end of October.
  4. Bobby Rice opted in to the early retirement program and will retire in December.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:42 PM.

 

September 2020 - Tuesday, September 22, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 22, 2020

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve August 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD would not have a meeting this month.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s audit is complete and should be ready for the October meeting.
  2. Sludge pumping at the treatment plant is nearly complete.
  3. Jeremy Fink is registered for training & exam to take over the position of Cross Connection ORC.
  4. A new treatment plant operator has been hired and will start the end of September.
  5. The District’s connection with the City of Asheville at Erwin Hills has been rebuilt and is operational.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-07 Consideration of employee retirement incentive program – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:10 PM.

 

August 2020 - Monday, August 17, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 17, 2020

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve July 2020 minutes, Gassaway seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD’s met virtually last meeting; she was re-elected as Secretary/Treasurer.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s audit is underway and in-house work is complete.
  2. The moratorium on disconnects expired on July 31st. Letters will go out to past-due customers during the COVID moratorium that gives them until February 2021 to be paid in full.
  3. The District’s finance officer resigned July 31st to take a job out of state. The District’s new finance officer, Tammy Holland, will begin work with the District on August 24th.
  4. The District changed phone hosted plans to US Cellular for a savings of approximately $100/month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

Motion by Gassaway to enter executive session to discuss personnel, Ballentine seconded. Motion carried unanimously. Board entered executive session at 1:25 P.M. Motion by Gassaway to exit executive session, Haynes seconded. Motion carried unanimously. Board exited executive session at 2:40, no action taken.

 

Adjournment

Meeting was adjourned at 2:41 PM.

 

July 2020 - Monday, July 20, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 20, 2020

 

The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve June 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD’s main lobby is closed due to COVID-19; the Cane Creek consolidation was approved and two new board members will be added.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s auditors with Gould-Killian will be on site the last 2 days of July.
  2. The moratorium on disconnects and late fees will expire on July 31st. There are currently more than 200 customers in arrears.
  3. The District’s Local Water Supply Plan was approved by the State.
  4. The connection on Erwin Hills Road is being rebuilt and will be restarted within the next month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:40 PM.

 

June 2020 - Monday, June 15, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 15, 2020

 

The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve May 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD passed their proposed budget with no rate increase.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Southern Appalachian Highlands Conservancy conducted the annual watershed inspection.
  2. The Governor placed a moratorium on disconnects and late fees until July 31st due to the COVID-19 pandemic. There has been a sharp increase in the number of delinquent District customers.
  3. The District’s public office reopened June 1st without incident.
  4. The City of Asheville eliminated the capital fee on meter connections as the result of a lawsuit.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-05 FY 2021 Budget – Public hearing declared open by Gassaway at 1:46. No comments taken. Public hearing closed at 1:47. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:12 PM.

 

May 2020 - Monday, May 18, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 18, 2020

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. Due to the COVID-19 shutdown, some members attended virtually via telephone conference. In attendance via telephone: Sarah Gassaway, Chair; Don Haynes, Vice-chair. In attendance in person: Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve April 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson checked in via telephone but did not attend the meeting due to the COVID-19 shutdown. Reported that MSD would raise the employee share of health insurance for dependents to 6.5%.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. An account was opened with First National Bank at 1.3% to hold District reserve funds through August.
  2. An automatic flushing device was installed at the corner of Lakeview & Glenn Falls to keep water circulating better on Baird Lane.
  3. The remaining infrastructure at the District’s old Merrimon Avenue pump house was removed.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-04 Auditor Agreement – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Resolution 2020-05 FY 2021 Budget – No action taken.

C.   

Resolution 2020-06 Property Surplus – Motion by Gassaway to approve at asking price of tax value, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

Ballentine reported he and Director walked potential property on Elkwood but that some issues were discovered that require further research.

 

Adjournment

Meeting was adjourned at 2:00 PM.