Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

May 2022 - Monday, May 16, 2022

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 16, 2022

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Don Haynes, Secretary; Joseph Martin, Executive Director; Jackie Bryson, MSD Representative.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve April 2022 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regular meeting will be on Wednesday, 5/18/22.

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to approve a sale of the old Country Creek pump house property to the Country Creek HOA for a price of $62,000, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. Inquiries were made to other audit firms for FY 2022’s audit beyond Gould-Killian but none were interested in submitting a proposal at this time.
  2. Kendall Merrill resigned his Distribution Tech position.
  3. Country Creek HOA has agreed to purchase the former pump house property at a price of $62,000 to create a park and open space for its members.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2022-04 FY 2023 Budget – First reading; no action taken.

B.   

Resolution 2022-05 Auditor Agreement – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

Haynes notified the Board that due to health reasons he may need to resign his seat on the Board by the end of the year but would continue to serve at this time and would keep the Board apprised of any changes.

 

Adjournment

Meeting was adjourned at 2:15 PM.

 

April 2022 - Monday, April 18, 2022

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 18, 2022

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Don Haynes, Secretary; Joseph Martin, Executive Director; Jackie Bryson, MSD Representative.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve March 2022 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regular meeting will be on Wednesday, April 20th.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The annual Consumer Confidence Report is complete.
  2. The Old Home Road connector project will begin imminently; Hyatt Pipeline will be constructing the project.
  3. Jeremy Fink was rehired for an open Distribution Tech position.
  4. Country Creek HOA has been contacted about possible purchase of the old pump house parcel at the entrance to their subdivision.
  5. The proposed FY 2023 budget will be presented at the regular May board meeting.
  6. The advertisement for the Executive Director position went live at the end of March. To date, 4 resumes and applications have been received.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2022-02 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

B.   

Resolution 2022-03 Cell Phone Stipend Policy – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

Ballentine requested approval from the Board to purchase the old Merrimon Avenue pump house building for $3,500. The property was declared surplus several years earlier and attempts to sell it were unsuccessful. Motion by Haynes to accept the offer by Ballentine, Gassaway seconded, with Ballentine covering any costs related to the sale of the property. Motion carried 2-0 (Ballentine recused from voting due to conflict of interest).

 

Adjournment

Meeting was adjourned at 2:00 PM.

 

March 2022 - Monday, March 21, 2022

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 21, 2022

 

The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Don Haynes, Secretary; Joseph Martin, Executive Director; Jackie Bryson, MSD Representative; two members of the public.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve February 2022 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD met on March 16th, nothing to report.

 

Public Comment

Jim McAlister introduced himself as a new member of the Town of Woodfin Council. Burt Ingle appeared requesting the Board waive the system reduction fee and minimum charges for his property, denied by consensus by the Board – no action taken.

 

District Reports

No action taken.

 

Director’s Report

  1. A letter to the Local Government Commission regarding the FY 2021 Audit is provided under “Relevant Reading”.
  2. The annual Local Water Supply Plan has been submitted to the State.
  3. The District is advertising for an open Distribution Tech position.
  4. The Country Creek Connector project is complete.
  5. The Old Home Road/Asheville connector project will be outsourced to Hyatt Pipeline at a cost of $76,000 due to need of imminent connection and lack of personnel. A budget amendment will be presented at the next meeting.
  6. A sample questionnaire for the Executive Director position is included under “Relevant Reading”.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Executive Session

Motion by Gassaway to go into executive session to discuss personnel, Haynes seconded. Motion carried unanimously. Executive session ended at 2:18, no action taken.

 

Adjournment

Meeting was adjourned at 2:19 PM.

 

February 2022 - Monday, February 21, 2022

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 21, 2022

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Joseph Martin, Executive Director; Jackie Bryson, MSD Representative.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve January 2022 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Ms. Bryson reported: MSD’s February meeting has been cancelled; MSD has been selected to conduct COVID-19 research on wastewater.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Two openings in the Distribution crew have been filled. Joey White and Kendall Merrill were hired as Distribution System Operators.
  2. Clayton Hensley will be retiring effective April 1, 2022.
  3. The FY 2021 audit will be presented at the District Board meeting.
  4. Staff will be conducting some night water outages for leak detection.
  5. Mark Hensley, Dist. System Supervisor, suffered an injury setback during his recovery and early retirement may be an option.
  6. The District’s annual system inspection by the state is contained in “Relevant Reading”.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2022-01 Surplus Property – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

B.   

Consideration of developer request, Valle Verde – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:25 PM.

 

January 2022 - Tuesday, January 18, 2022

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 18, 2022

 

The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director; Clint Parker, Tribune Papers; Burt Ingle, citizen.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve December 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s December meeting will be held virtually.

 

Public Comment

Burt Ingle appeared before the Board to request a waiver of minimum charges on his property. By consensus, the Board requested Mr. Ingle receive a copy of the District’s policy. No action taken.

 

District Reports

No action taken.

 

Director’s Report

  1. District offices were closed Monday, January 17th in observance of Martin Luther King, Jr. Day.
  2. The Asheville water connection reconstruction project on Old Home Road will start later this month.
  3. The 2021 audit has been delayed again because of personnel issues at the auditing firm and is reported that it will now be presented in February.
  4. Two openings in the Distribution crew are being advertised at this time.

 

Old Business

No old business.

 

New Business

No new business

 

Call of Board Members

No concerns noted.

 

Executive Session

Motion by Gassaway at 2:05 to go into executive session to discuss personnel, Ballentine seconded. Motion carried unanimously. Executive session ended at 2:38, no action taken.

 

Adjournment

Meeting was adjourned at 2:39 PM.

 

December 2021 - Monday, December 13, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 13, 2021

 

The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Acting Director.

 

Oath of Office

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve October 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s November meeting has been cancelled.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s FY 2021 audit will be presented at the December 2021 Board meeting.
  2. The New Stock Road/Country Creek connector project is nearly complete.
  3. A recap of elections in the Town of Woodfin & the District is included in “Relevant Reading”.
  4. Approximately 100 of the new automated meter system US Cellular transmitters have been installed thus far and all units have been operating as designed.
  5. The employee Christmas lunch will be held Tuesday, December 14th. The Board luncheon will be held Monday, December 13th.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-10 Contract for Services – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

B.   

Consideration of developer request – Charter Mountain Development – Motion by Gassaway to table request until a future date, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:30 PM.

November 2021 - Monday, November 15, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 15, 2021

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve October 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s November meeting has been cancelled.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s FY 2021 audit will be presented at the December 2021 Board meeting.
  2. The New Stock Road/Country Creek connector project is nearly complete.
  3. A recap of elections in the Town of Woodfin & the District is included in “Relevant Reading”.
  4. Approximately 100 of the new automated meter system US Cellular transmitters have been installed thus far and all units have been operating as designed.
  5. The employee Christmas lunch will be held Tuesday, December 14th. The Board luncheon will be held Monday, December 13th.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-10 Contract for Services – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

B.   

Consideration of developer request – Charter Mountain Development – Motion by Gassaway to table request until a future date, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:30 PM.

 

October 2021 - Monday, October 18, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 18, 2021

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve September 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD received the GFOA award for financial reporting, and received a bond upgrade rating from Moody’s.

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to approve payment of $1,709.13 for retirement service erroneously omitted for the Director, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The District’s health insurance premium renewal came back at approximately a 10% increase.
  2. The FY 2021 audit is still in progress.
  3. A local real estate company reviewed the Merrimon Avenue property and is of the opinion that the property is not marketable outside of the adjoining property owner, while the Country Creek property would likely sell for $60,000 - $80,000.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Motion by Gassaway at 1:46 to go into Executive Session to discuss personnel, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to exit Executive Session at 2:24, Haynes seconded. Motion carried unanimously. No action taken.

 

Adjournment

Meeting was adjourned at 2:25 PM.

 

September 2021 - Monday, September 20, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 20, 2021

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve August 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: nothing to report; MSD’s regular meeting was cancelled.

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to list the District’s Merrimon Avenue property with a real estate agency for asking price of $10,600 and for the Director to sign any highest and best offer that exceeds the asking price, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The open distribution tech position has been filled.
  2. The FY 2021 audit is still in progress.
  3. The New Stock Road/Country Creek connector project will begin at the end of September.
  4. The District’s Merrimon Avenue property was appraised by Buncombe County for $10,600 tax value and the Country Creek property was appraised at $61,000 tax value.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-09 HRA Plan – Motion by Gassaway to approve with monthly funding of $400 for the remainder of the fiscal year, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request – Terraces at Reynolds Mountain West – Motion by Ballentine to approve request, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:50 PM.

 

August 2021 - Monday, August 16, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 16, 2021

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve July 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, 18th at 2 PM and will be virtual; MSD has added two holidays to employees schedule; added 5 days of leave for employees.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Lead and copper testing is complete.
  2. The sludge lagoon at the water treatment plant was successfully pumped.
  3. Advertising for the open distribution tech position began the 2nd week of August.
  4. The District’s FY 2021 audit began August 12th.
  5. The Teaberry Lane connector project is complete.

 

Old Business

No old business.

 

New Business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

July 2021 - Monday, July 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 19, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve June 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, July 21st at 2 PM.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Lead and copper testing is nearly complete; 17 of 20 samples have been obtained to date.
  2. Lagoon pumping will begin the week of July 19th.
  3. The deadline for registering for the Board of Trustee election is Friday, July 16th at noon.
  4. Advertising for the open distribution tech position will begin in August.

 

Old Business

No old business.

 

New Business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:48 PM.

 

June 2021 - Monday, June 21, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 21, 2021

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve May 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Mr. Martin reported on behalf of Ms. Bryson: MSD will start a project on Apple Lane & Elk Mountain Place; MSD received a clean air award.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The billing clerk position turned over during the month and a new employee was hired.
  2. Lead and copper testing began June 1; 15 of 20 samples have been obtained to date.
  3. Lagoon pumping on-site was unsuccessful and an outside company will need to be brought in to remove this year’s sludge.
  4. The Districts FY 2021 audit will begin after July 1st.
  5. The deadline for filing for running for the Board is July 2nd by noon.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-07 FY 2022 Budget – Public hearing was declared open by Gassaway at 1:43. No public comment taken. Hearing was closed at 1:44. Motion by Ballentine to approve the FY 2022 budget, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

Motion by Gassaway to raise the base salary of the Director by 3.5% effective July 1, 2021, Ballentine seconded. Motion carried unanimously.

 

Adjournment

Meeting was adjourned at 1:59 PM.