Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

February 2017 - Monday, February 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 20, 2016

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve January 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD has completed the Chestnut Ridge Road project.    

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to end mandatory water restrictions, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Director’s Report

  1. The annual state inspection of the treatment plant and distribution system was a success.
  2. The Merrimon Avenue project engineering is finished and due to be sent to the state for review in the next several weeks.
  3. The customers at the top of Leisure Mountain are now on the new Leisure Mountain pipeline and the tank and pump serving the top of the mountain have been decommissioned.
  4. The emergency generator at the treatment plant needs repair or replacement. A repair effort for approximately $6,000 will be attempted, but if unsuccessful a new generator will need to be installed.
  5. Plans for rehabilitating the Reynolds Mountain tank and treatment plant filters have begun.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-01 Auditor Agreement – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

Ballentine inquired about the number of customers required to make a water line project feasible.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

December 2016 - Monday, December 12, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 12, 2016

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: nothing to report.    

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to approve the 2017 Board meeting dates, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. Thomas Gibson has been hired to fill the vacant Distribution system operator position.
  2. The first several automated meters using the Verizon system have been installed at Pinebrook Farms for a pilot program and results are promising to date.
  3. Liquid Engineering inspected and cleaned the clear well; due to the ongoing drought the Reynolds Mountain tank was inspected only, but sediment levels were less than ½” inch.
  4. The District’s new phone system is operational.
  5. District bills were delivered via envelope beginning with the end of November’s bills.
  6. District offices will be closed December 23, 26-27 in observance of the Christmas holiday and January 2, 2017 in observance of New Years Day.
  7. The District Christmas lunch is scheduled for Monday, December 13th at 12 PM.
  8. The Merrimon Avenue project is expected to be ready to put to bid in January or February.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Skyfin Town Homes – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:51 PM.

November 2016 - Monday, November 21, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 21, 2016

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Dan Wolfe, Baird Cove Estates.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve October 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: nothing to report regarding the Asheville water system; MSD received a clean audit at its last meeting.   

 

Public Comment

Dan Wolfe of Baird Cove Estates described the request from the subdivision for the tapping district contained within “New Business”.

 

District Reports

No action taken.

 

Director’s Report

  1. Several individuals had been interviewed for the vacant distribution system technician position but it had not been filled as of the meeting.
  2. The impending treatment plant violation was avoided by working with the state to relocate the sampling point for the test in question.
  3. Dive teams will clean and inspect the clearwell and the Leisure Mountain tank beginning November 21st.
  4. The District’s new phone system will be operational by the end of the month and will include the ability for customers to pay directly by phone, avoid busy signals, connect directly with other pertinent government organizations, and more.
  5. District bills will be delivered by envelope beginning with the bills issued at the end of November 2016.
  6. District offices will be closed November 24-25 in observance of Thanksgiving.
  7. The District Christmas lunch is scheduled for Monday, December 13th at 12 PM prior to the start of the regularly scheduled Board meeting.
  8. The Merrimon Avenue project is close to state submission. An alternative route for the water line has been identified along Old Weaverville Road to avoid some disturbance of the newly paved areas on Merrimon Avenue.
  9. The District is participating in an area guide for the Town of Woodfin put together by the Weaverville Tribune.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-006 Baird Cove Estates Tapping District – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

October 2016 - Monday, October 17, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 17, 2016

 

The meeting was called to order at 1:13 P.M. by Don Haynes, Vice-Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Finance Officer Rachel McGraw-Burgess; Tonya Marshall, Gould-Killian.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve September 2016 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

Presentation of FY 2016 Audit – Gould-Killian

Tonya Marshall of Gould-Killian Associates presented the results of the FY 2016 Audit. No findings were noted; no action was taken.

 

MSD Report

Jackie Bryson reported: MSD has not received any word of decision on the transfer of the Asheville City water system as of yet.   

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The discharge water project at the treatment plant wrapped up in October.
  2. The District has been using very low levels of water at the treatment plant due to the drought, resulting in increased turbidity readings that may result in a treatment violation for the month of October that would require public notice. No good alternatives exist at this time, as the District’s lake is more than 15 feet below full at present.
  3. Advertising for the vacant distribution system operator position began in October.
  4. The New Bridge Apartment project appears to have decided to utilize existing City of Asheville water lines for their water needs.
  5. Two employees and the Director performed work in the watershed investigating stream levels and clearing downed trees from the access roads.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

September 2016 - Monday, September 19, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 19, 2016

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Heather Berry, Weaverville Tribune.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve August 2016 minutes, Gassaway seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will have its regularly scheduled meeting on Wednesday, Sept. 21st.   

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to declare mandatory water restrictions for the District pursuant to the District’s Water Shortage Response Plan, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The FY 2016 audit is expected to be presented at the October meeting.
  2. The District’s well pump at the treatment plant is still operational but recovery time is much slower than hoped, resulting in pumping levels of about 100k gallons per week at this time.
  3. The discharge water project at the treatment plant is scheduled to begin the second week of September and take several days to complete.
  4. The automated meter reading pilot program has proven very successful and further steps towards implementation will continue the next several months.
  5. The level of the District’s reservoir is 13 feet down and water restrictions are recommended.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

Haynes inquired about a leak at the corner of Oak Knoll Road. It has been repaired.

 

Adjournment

 

Meeting was adjourned at 1:33 PM.

August 2016 - Monday, August 15, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 15, 2016

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve July 2016 minutes, Haynes seconded. Motion carried 2-0 (Ballentine absent).

 

MSD Report

Jackie Bryson reported: MSD will have its regularly scheduled meeting on Wednesday, August 17; the Director will meet with MSD’s financial staff to discuss credit card fees.   

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to reinvest expired Suntrust CD funds into a suitable federal issue for greater interest returns, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The final connector for the top of Leisure Mountain is complete and residents have been notified to ensure they have a working PRV prior to the switchover later in August.
  2. The District’s well pump at the treatment plant has been utilized to pump approximately 100k gallons of water daily but has developed some problems to be addressed.
  3. SCADA work at the Herron Cove pump station is complete.
  4. The District’s new billing system is live and customers will begin receiving new bills.
  5. The District’s FY 2016 began this month and should conclude in September.
  6. Distribution operator Mark Hensley injured his shoulder working in the field and will be out several months.
  7. The state is requiring the District to separate discharge water from storm water at the treatment plant, a project that will cost approximately $20,000 utilizing outside contractors.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-05 FY 2017 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

July 2016 - Monday, July 18, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 18, 2016

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve June 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will consider accepting the Crossings at Reynolds Mountain sewer system at its regularly scheduled meeting.  

 

Public Comment

No public comment.

 

District Reports

Board consensus to delay reinvesting expiring CD funds until further discussion at the next meeting.

 

Director’s Report

  1. The Leisure Mountain Road connector project is complete and operational.
  2. The District’s well pump at the treatment plant is complete and operational.
  3. SCADA work related to the Leisure Mountain project is still 50% complete.
  4. The District’s new billing system will go live by the end of July.
  5. The District’s FY 2016 audit will begin in August.
  6. The District’s new fleet truck was delivered in July.
  7. Pressure was increased satisfactorily for Bob Manuel in Magnolia Farms.
  8. No further action has been taken by Silver-Line regarding sprinkler pressure.  

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

Board discussed increasing cost of paying credit card fees on behalf of MSD. Jackie Bryson will bring the issue up with MSD’s finance department. Gassaway inquired about water quality on behalf of Dave Rogers of Stratford Road. Accommodations have already been made.

 

Adjournment

 

Meeting was adjourned at 1:50 PM.

June 2016 - Monday, June 20, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 20, 2016

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Woodfin Mayor Jerry VeHaun; Fire Chief Jeff Angel; several members of the public.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve May 2016 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD passed the FY 2017 budget at its regular meeting.  

 

Public Comment

Several employees of Silver-Line Plastics appeared to discuss fire flow figures and needs at their manufacturing plant. No action taken. Robert Manuel of 87 Magnolia Farms appeared to discuss low water pressure/lack of water at his home. No action taken.

 

District Reports

No action taken.

 

Director’s Report

  1. The Leisure Mountain Road connector project is complete.
  2. The District’s new well pump at the treatment plant has been installed and should be operational by month’s end.
  3. SCADA work related to the Leisure Mountain project is approximately 50% complete.
  4. The District’s new billing system is projected to go live by the end of July.
  5. Preliminary audit work for the FY 2016 audit was completed in June.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-03, Proposed FY 2017 Budget – Motion to approve by Haynes, Ballentine seconded. Motion carried unanimously.

B.   

Resolution 2016-04, 5-Year CIP – Motion to approve by Gassaway, Ballentine seconded. Motion carried unanimously.  

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:52 PM.

May 2016 - Monday, May 16, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 16, 2016

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve April 2016 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD’s regular meeting will be on Wednesday, May 18, 2016; final arguments regarding the Asheville water system are expected this week.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Leisure Mountain Road connector project is 50% complete.
  2. The District’s Consumer Confidence Report is complete and available online.
  3. SCADA work related to the Leisure Mountain project began this month.
  4. State clearance has been received to install the well pump, which will be done when all equipment arrives.
  5. The Director will be a featured presenter at the 2016 NC Rural Works Conference in Greensboro.
  6. The state has approved the District’s Local Water Supply Plan.   

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-03, Proposed FY 2017 Budget – No action taken.

B.   

Resolution 2016-04, 5-Year CIP – the 2017-2021 Capital Improvements Plan was presented. No action taken.  

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:52 PM.

April 2016 - Monday, April 18, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 18, 2016

 

The meeting was called to order at 1:06 P.M. by Ivo Ballentine, Secretary. In attendance: Don Haynes, Vice-chair; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve March 2016 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

MSD Report

Jackie Bryson reported: MSD’s CIP Committee will meet on April 28, 2016.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Leisure Mountain Road connector project is 35% complete.
  2. The District’s Treatment Plant discharge permit was transferred to a general permit, with an annual savings of $1000.
  3. The District’s annual plan & distribution system inspection went well and a written report should be received in the next several months.
  4. The well pump and equipment at the treatment plant is ready to be installed once clearance is received from the state.
  5. The District’s 5-year CIP will be presented at the regular May Board meeting.  

 

Old Business

No old business.

 

New Business

A.   

Preliminary Presentation, Proposed FY 2017 Budget – the preliminary FY 2017 Budget was presented. No action taken.

 

Call of Board Members

Ballentine inquired about lead in the District’s water system. The District includes a mineral corrosion inhibitor in the water treatment process to line the system’s pipes and conducts lead and copper testing every three years as directed by the state. The lead levels in the District have always met regulations during the past twelve years.    

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

March 2016 - Monday, March 21, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 21, 2016

 

The Board of Trustees met in special session at 12 P.M. to discuss litigation. No action taken.

 

The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve February 2016 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD has ordered a new pump station for the Carrier Bridge pump station; the Board approved an extension to the system on Beaver Drive.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Leisure Mountain Road connector project is 30% complete, with a projected completion time of late spring.
  2. The main office roof was replaced in February.
  3. The District’s open distribution field service tech position was filled.
  4. The annual plant and distribution system inspection took place on March 18.
  5. The District’s annual Local Water Supply Plan was completed and submitted to the state.
  6. The well pump & equipment for the District’s new treatment plant well will be installed in April or May.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Mills Place Apartments – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.    

 

Adjournment

 

Meeting was adjourned at 1:40 PM.

February 2016 - Monday, February 15, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 15, 2016

 

The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve January 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will select Cherry-Bekaert for their FY 2016 audit.  

 

Public Comment

Bruce Greene appeared before the Board to request review/reimbursement for damage to a car owned by him that was declined by the District’s insurance. Board consensus to review insurance file/decision and revisit at a later date.

 

District Reports

No action taken.

 

Director’s Report

  1. The Leisure Mountain Road connector project is still 25% complete, as progress has been delayed due to weather.
  2. The roof replacement on the District’s main office has been delayed due to weather.
  3. 7 candidates were interviewed for the open distribution field service tech position.
  4. Cleaning and inspection of the District’s clearwell and Reynolds Mountain tank has been scheduled for the summer.
  5. A pilot program for an AMR system will be tested in the Versant development.
  6. A preliminary construction application was received proposing to build 300 apartments near Mills Manufacturing. More information will be provided at a later meeting.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-02 Auditor Agreement – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.    

 

Adjournment

 

Meeting was adjourned at 2:04 PM.