Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

July 2019 - Monday, July 15, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 15, 2019

 

The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve June 2019 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD’s new fiscal year started July 1, 2019.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The State conducted its annual inspection of the District’s plant and distribution system on 6/27/19. The inspection went well and the inspector was impressed with the condition of the system.
  2. The District is still waiting on sludge lagoon testing results before a firm can be contracted to haul sludge from the lagoon.
  3. The Merrimon Avenue project is proceeding as scheduled.
  4. The District’s auditors will begin their office field work on 8/5/19.
  5. The filing period for this year’s Board election ends on Friday, July 19th at noon.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:00 PM.

 

June 2019 - Monday, June 17, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 17, 2019

 

The meeting was called to order at 1:11 P.M. by Ivo Ballentine, Secretary. In attendance: Don Haynes, Vice-Chair; Jackie Bryson, MSD Representative; Joseph Martin, Director. Sarah Gassaway, Chair, arrived at 1:25 P.M.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve May 2019 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

MSD Report

Jackie Bryson reported: MSD approved the FY 2020 budget.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has begun and the contractor has installed a good portion of the lines in the Laurel Terrace section of the project.
  2. The Consumer Confidence Report was approved by the State.
  3. A short term solution for the sludge lagoon issue at the treatment plant is being pursued wherein a company that already has a land application permit will haul and apply for a fee.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2019-04 FY 2020 Budget – A public hearing was declared open at 1:30 P.M. No comments were taken. The public hearing was closed at 1:31 P.M. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:46 PM.

 

May 2019 - Monday, May 20, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 20, 2019

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve April 2019 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: The Olivette development interceptor construction is underway.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The contractor for the Merrimon Avenue project signed an extension agreement for the project with a completion date of November 2019.
  2. The second pump and motor at the Herron Cove pump station was replaced.
  3. The distribution tech position has been filled.
  4. McGill Engineering is preparing a proposal for a land application permit for the sludge lagoon.
  5. The Consumer Confidence Report is complete and posted online and customers were notified.
  6. SAHC performed their annual watershed inspection on May 2nd.
  7. The 5-year CIP will be delayed while several projects are reworked and rescheduled.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2019-03 Auditor Agreement – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Resolution 2019-04 FY 2020 Budget – No action taken.

 

Call of Board Members

Motion by Gassaway to increase Director’s salary by 5.5% effective with the new budget year, Haynes seconded. Motion carried unanimously.

 

Adjournment

Meeting was adjourned at 2:00 PM.

 

April 2019 - Monday, April 15, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 15, 2019

 

The meeting was called to order at 1:07 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve March 2019 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD will replace sewer lines on Brown Avenue and Walnut Lane in the coming fiscal year.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not had any progress since the last update and considerations are being made for withdrawing the project from the contractor.
  2. The state has accepted the District’s Local Water Supply Plan.
  3. The District’s water distribution position has been advertised and received 14 applications to date.
  4. The District will proceed with its own solution for the treatment plant sludge lagoon.

 

Old Business

No old business.

 

New Business

A.   

Consideration of Proposed FY 2020 Budget – no action taken.

B.   

Consideration of developer request – Mount Carmel Road – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:07 PM.

March 2019 - Monday, March 18, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 18, 2019

 

The meeting was called to order at 1:12 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve February 2019 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: the MSD regular Board meeting will take place on March 20th.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not had any progress since the last update.
  2. T&K Utilities was contracted to repair a section of the transmission main.
  3. The District’s annual Local Water Supply Plan has been submitted to the state for review.
  4. The District met with local municipalities in the area to discuss a regional solution for water treatment plant sludge production. No definitive action was taken.

 

Old Business

No old business.

 

New Business

A. Consideration of developer request – Gill Branch Road – Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:01 PM.

February 2019 - Monday, February 18, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 18, 2019

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; David and Joanna Stalnaker; remaining District employees.

 

Approval of the Agenda

Agenda approved by consensus.

 

New Business – Resolution 2019-02 Employee Recognition

David Stalnaker, District ORC, retiring from the District after twenty-four years of service was recognized by the Board and District employees. Motion by Haynes to approve, Gassaway seconded. Motion carried unanimously.

 

Approval of Minutes

Motion by Ballentine to approve January 2019 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: the MSD regular Board meeting will take place on February 20th.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not had any progress since the last update.
  2. The Merrimon Avenue project is ready to begin.
  3. The Director has been asked to serve on a statewide drinking water task force.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:06 PM.

January 2019 - Tuesday, January 22, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 22, 2019

 

The meeting was called to order at 1:06 P.M. by Don Haynes, Vice-Chair. In attendance:Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve December 2018 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

MSD Report

Jackie Bryson reported: the MSD headwork project & other treatment plant upgrades totaling $9.4 million have begun.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District office was closed January 21st in observance of Martin Luther King, Jr. Day.
  2. The Merrimon Avenue project is ready to begin.
  3. The Director has been asked to serve on a statewide drinking water task force.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2019-01FY 2019 Budget Amendment – Motion by Ballentine to approve, Haynes seconded. Motion carried 2-0 (Gassaway absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:56 PM.

December 2018 - Friday, December 14, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 14, 2018

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2018 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: nothing to report at this time.  

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to approve the 2019 Board meeting dates, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. District offices will be closed 12/24-26 and 1/1/19 in observance of Christmas & New Years.
  2. Director will be out of the office the end of December and on vacation first week of January.
  3. The District’s Christmas lunch will be held on Friday, December 14th at 12 PM.
  4. Employees were awarded Christmas bonuses as budgeted.
  5. The District’s account with First Citizens Bank has been closed, an annual savings of $2,000.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-11 District Rules Update: Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:32 PM.

November 2018 - Monday, November 19, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 19, 2018

 

The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve October 2018 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: nothing to report at this time.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Sam Chattin successfully passed his “A” water treatment certification test.
  2. Mike Kostigen was laid off as part of a reduction in force before the winter.
  3. The Director is working on a history of the District for the District’s website.
  4. The District’s Christmas lunch for the Board/employees will be at on 12/10 at 12 PM.
  5. District offices will be closed November 22-23 in observance of Thanksgiving.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-10 Water Shortage Response Plan: Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

B.   

Consideration of developer request, Monticello Road - Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

C.   

Consideration of developer request, Riverside Drive - Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:50 PM.

October 2018 - Monday, October 15, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 15, 2018

 

The meeting was called to order at 1:12 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director. Don Haynes, Vice-chair arrived 1:25.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve September 2018 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD received a thank-you letter for efforts related to Hurricane Florence; MSD explained actions taken to resolve a recent sewage spill at Nasty Branch in Asheville.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project is back on track and the developer has been given an extension on beginning the project to January 1st, 2019.
  2. Mike Kostigen had shoulder surgery and should return in November.
  3. The District’s health insurance renewal came in at a 1% increase, well below the budgeted expected increase.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2018-07 FY 2019 Budget Amendment: Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

B.   

Resolution 2018-08 Leak Adjustment Program: Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

C.   

Resolution 2018-09 NC WaterWARN Program: Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:58 PM.

September 2018 - Monday, September 17, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 17, 2018

 

The meeting was called to order at 1:04 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Tonya Marshall & Andrew Vanderschaaf, Gould-Killian CPA Group; Rachel McGraw-Burgess, Finance Director; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve August 2018 minutes, Haynes seconded. Motion carried unanimously.

 

Presentation of FY 2018 Audit – Gould Killian

Tonya Marshall and Andrew Vanderschaaf presented the results of the FY 2018 Audit. No material weaknesses were noted. No action taken.

 

MSD Report

Jackie Bryson reported: MSD accepted the private sewer system for the patio homes on Reynolds Mountain.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not begun and the Director & District Engineer is scheduled to meet with the contractor on 9/18 to determine resolution of this project.
  2. The 2” Leisure Mountain line replacement project is complete.
  3. The District’s new meter reading truck was delivered.
  4. USIC completed their first month of line locating for the District and charges were in-line for expected costs for the year.
  5. The State completed its annual inspection of the District’s treatment plant and distribution system. The inspection went well and a letter detailing results will be sent at a later date.
  6. The FY 2018 audit is scheduled to be presented at the September 2018 meeting.
  7. The Director met with the City of Asheville to discuss several mutually beneficial projects.
  8. The Southern Appalachian Highlands Conservancy (SAHC) conducted their annual visit to the District’s watershed. No concerns were noted.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Monticello Road – Motion by Haynes to approve developer request conditional on District approval of system plans, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:23 PM.

August 2018 - Monday, August 20, 2018

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 20, 2018

 

The meeting was called to order at 1:09 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve July 2018 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD provided a presentation describing contract procurement.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project has not begun and the District’s engineer has sent a letter of concern to the contractor.
  2. The 2” Leisure Mountain line replacement project is complete.
  3. Lead and copper testing is complete.
  4. USIC assumed locating services from the District as of August 1st.
  5. Liquid Engineering cleaned and inspected the Baird Cove tank and repaired a small leak; the Reynolds Mountain tank was not reinspected.
  6. Auditors from Gould-Killian began the District’s FY 2018 audit and should be ready to present by the September or October meeting.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:00 PM.