Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

September 2021 - Monday, September 20, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 20, 2021

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Executive Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve August 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: nothing to report; MSD’s regular meeting was cancelled.

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to list the District’s Merrimon Avenue property with a real estate agency for asking price of $10,600 and for the Director to sign any highest and best offer that exceeds the asking price, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The open distribution tech position has been filled.
  2. The FY 2021 audit is still in progress.
  3. The New Stock Road/Country Creek connector project will begin at the end of September.
  4. The District’s Merrimon Avenue property was appraised by Buncombe County for $10,600 tax value and the Country Creek property was appraised at $61,000 tax value.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-09 HRA Plan – Motion by Gassaway to approve with monthly funding of $400 for the remainder of the fiscal year, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request – Terraces at Reynolds Mountain West – Motion by Ballentine to approve request, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:50 PM.

 

August 2021 - Monday, August 16, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 16, 2021

 

The meeting was called to order at 1:08 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve July 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, 18th at 2 PM and will be virtual; MSD has added two holidays to employees schedule; added 5 days of leave for employees.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Lead and copper testing is complete.
  2. The sludge lagoon at the water treatment plant was successfully pumped.
  3. Advertising for the open distribution tech position began the 2nd week of August.
  4. The District’s FY 2021 audit began August 12th.
  5. The Teaberry Lane connector project is complete.

 

Old Business

No old business.

 

New Business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

July 2021 - Monday, July 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 19, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve June 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regularly scheduled meeting is Wednesday, July 21st at 2 PM.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Lead and copper testing is nearly complete; 17 of 20 samples have been obtained to date.
  2. Lagoon pumping will begin the week of July 19th.
  3. The deadline for registering for the Board of Trustee election is Friday, July 16th at noon.
  4. Advertising for the open distribution tech position will begin in August.

 

Old Business

No old business.

 

New Business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:48 PM.

 

June 2021 - Monday, June 21, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 21, 2021

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve May 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Mr. Martin reported on behalf of Ms. Bryson: MSD will start a project on Apple Lane & Elk Mountain Place; MSD received a clean air award.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The billing clerk position turned over during the month and a new employee was hired.
  2. Lead and copper testing began June 1; 15 of 20 samples have been obtained to date.
  3. Lagoon pumping on-site was unsuccessful and an outside company will need to be brought in to remove this year’s sludge.
  4. The Districts FY 2021 audit will begin after July 1st.
  5. The deadline for filing for running for the Board is July 2nd by noon.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-07 FY 2022 Budget – Public hearing was declared open by Gassaway at 1:43. No public comment taken. Hearing was closed at 1:44. Motion by Ballentine to approve the FY 2022 budget, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

Motion by Gassaway to raise the base salary of the Director by 3.5% effective July 1, 2021, Ballentine seconded. Motion carried unanimously.

 

Adjournment

Meeting was adjourned at 1:59 PM.

 

May 2021 - Monday, May 17, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 17, 2021

 

The meeting was called to order at 1:13 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve April 2021 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Ms. Bryson reported: MSD rates will increase by 2.75% for FY 2022; the billing fee paid to utilities for billing will increase to $2.50 per bill; $3.5 million was received from insurance for the fire damaged building.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Distribution tech position has been filled.
  2. The Billing clerk position has been filled.
  3. The Ingle Road grant project was not funded; it can be resubmitted next year.
  4. The Southern Appalachian Conservancy’s annual watershed inspection will take place in May.
  5. The District’s Local Water Supply Plan was approved by the state.
  6. The District’s Capital Improvement Plan will be revised and submitted for review at a later date as a result of the rejection of the Ingle Road project.
  7. Lead and copper testing will begin June 1, 2021.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-07 FY 2022 Budget – First reading; no action taken.

B.   

Resolution 2021-08 Contract to Audit – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:00 PM.

 

April 2021 - Monday, April 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 19, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve March 2021 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, April 21st.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s Local Water Supply Plan has been completed & submitted to the state.
  2. The District’s Consumer Confidence Report is complete.
  3. The first automated meters for the US Cellular system will be installed the last week of April.
  4. The Distribution Tech position will be advertised the last week of April.
  5. The District’s contract for auditing services was not ready in time for this meeting.
  6. The Aiken Road extension is complete and the first construction fees were received for 84 connections ($151,000.00).
  7. The District’s annual water treatment plant inspection took place on March 29th and went well.
  8. The District will procure its own goats for clearing the dam in lieu of leasing.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-03 Board Compensation – Motion by Ballentine to approve, Haynes seconded. Motion carried unanimously.

B.    

Resolution 2021-04 Bylaws Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.    

Resolution 2021-05 Position Classification – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

D.   

Resolution 2021-06 Internal Controls – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

After general discussion, consensus by Board for Ballentine to allow his realtor to inspect the surplus property at 60 Merrimon Avenue to determine fair market value and possibilities for disposition.

 

Adjournment

Meeting was adjourned at 2:10 PM.

 

March 2021 - Monday, March 15, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 15, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve February 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, March 17th.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The first apartments in the Aiken Road project are slated to begin shortly.
  2. Advertising for a new distribution tech will begin in March.
  3. The first automated meters for the US Cellular system have arrived.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:39 PM.

 

February 2021 - Monday, February 15, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 15, 2021

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve January 2021 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: the regular MSD meeting will be on Wednesday, February 18th.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. With the COVID virus declining regular office hours have been restored.
  2. Advertising for a new distribution tech will begin in March.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-02 Electronic Surplus – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request, West City View – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:20 PM.

 

January 2021 - Tuesday, January 19, 2021

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 19, 2020

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Dan Mullinax, Gould-Killian CPA Group.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve December 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

Presentation of FY 2020 Audit

Dan Mullinax of Gould-Killian CPA Group presented the District’s FY 2020 Audit results. There were no findings. No action taken.

 

MSD Report

Ms. Bryson reported: there will be no regular January MSD meeting due to lack of actionable material.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
  2. The Ingle Road project was submitted to the state for funding.
  3. The list of 2021 Board meeting dates is included for approval.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2021-01 Banking Services – Motion by Gassaway to decline, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

December 2020 - Monday, December 14, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 14, 2020

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve November 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

Presentation of FY 2020 Audit

Gould-Killian representatives did not appear and will present the audit at the regular January 2021 meeting.

 

MSD Report

Ms. Bryson reported: MSD’s next meeting will be virtual on December 16th.  

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to accept 2021 Board meeting dates, Haynes seconded. Motion carried unanimously. Motion by Gassaway to appoint Jackie Bryson as the District’s MSD representative for a three-year term ending in January 2024, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The employee Christmas lunch will occur on Tuesday, December 15th, distanced.
  2. The Ingle Road project was submitted to the state for funding.
  3. The list of 2021 Board meeting dates is included for approval.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-08 Employee Recognition – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Resolution 2020-09 FY 2021 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

November 2020 - Monday, November 16, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 16, 2020

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve October 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD had a large structure fire that was a total loss; will be purchasing a new video jet truck.  

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to amend the District’s 2021-2025 Capital Improvements Plan to reflect adjusted construction estimation costs for the proposed Ingle Road project, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The District’s audit will be presented at the December meeting.
  2. Sam Chattin has returned to the field crew from the treatment plant.
  3. Jeremy Fink passed his Backflow ORC exam and will take over as backflow coordinator.
  4. The Ingle Road project will be submitted on behalf of the Town of Woodfin working with the District this month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:40 PM.

 

October 2020 - Monday, October 19, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 19, 2020

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve September 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s office is now open by appointment only; MSD received awards for system compliance and financial reporting.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s audit will be presented at the November meeting.
  2. The District’s new pipe crew trackhoe & trailer have arrived and pipe work will start next month.
  3. Jeremy Fink completed ORC training and is scheduled for testing the end of October.
  4. Bobby Rice opted in to the early retirement program and will retire in December.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:42 PM.