Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

August 2020 - Monday, August 17, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 17, 2020

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve July 2020 minutes, Gassaway seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD’s met virtually last meeting; she was re-elected as Secretary/Treasurer.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s audit is underway and in-house work is complete.
  2. The moratorium on disconnects expired on July 31st. Letters will go out to past-due customers during the COVID moratorium that gives them until February 2021 to be paid in full.
  3. The District’s finance officer resigned July 31st to take a job out of state. The District’s new finance officer, Tammy Holland, will begin work with the District on August 24th.
  4. The District changed phone hosted plans to US Cellular for a savings of approximately $100/month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

Motion by Gassaway to enter executive session to discuss personnel, Ballentine seconded. Motion carried unanimously. Board entered executive session at 1:25 P.M. Motion by Gassaway to exit executive session, Haynes seconded. Motion carried unanimously. Board exited executive session at 2:40, no action taken.

 

Adjournment

Meeting was adjourned at 2:41 PM.

 

July 2020 - Monday, July 20, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 20, 2020

 

The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve June 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD’s main lobby is closed due to COVID-19; the Cane Creek consolidation was approved and two new board members will be added.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s auditors with Gould-Killian will be on site the last 2 days of July.
  2. The moratorium on disconnects and late fees will expire on July 31st. There are currently more than 200 customers in arrears.
  3. The District’s Local Water Supply Plan was approved by the State.
  4. The connection on Erwin Hills Road is being rebuilt and will be restarted within the next month.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:40 PM.

 

June 2020 - Monday, June 15, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 15, 2020

 

The meeting was called to order at 1:15 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve May 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported that MSD passed their proposed budget with no rate increase.  

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Southern Appalachian Highlands Conservancy conducted the annual watershed inspection.
  2. The Governor placed a moratorium on disconnects and late fees until July 31st due to the COVID-19 pandemic. There has been a sharp increase in the number of delinquent District customers.
  3. The District’s public office reopened June 1st without incident.
  4. The City of Asheville eliminated the capital fee on meter connections as the result of a lawsuit.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-05 FY 2021 Budget – Public hearing declared open by Gassaway at 1:46. No comments taken. Public hearing closed at 1:47. Motion by Gassaway to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:12 PM.

 

May 2020 - Monday, May 18, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 18, 2020

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. Due to the COVID-19 shutdown, some members attended virtually via telephone conference. In attendance via telephone: Sarah Gassaway, Chair; Don Haynes, Vice-chair. In attendance in person: Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve April 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson checked in via telephone but did not attend the meeting due to the COVID-19 shutdown. Reported that MSD would raise the employee share of health insurance for dependents to 6.5%.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. An account was opened with First National Bank at 1.3% to hold District reserve funds through August.
  2. An automatic flushing device was installed at the corner of Lakeview & Glenn Falls to keep water circulating better on Baird Lane.
  3. The remaining infrastructure at the District’s old Merrimon Avenue pump house was removed.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-04 Auditor Agreement – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Resolution 2020-05 FY 2021 Budget – No action taken.

C.   

Resolution 2020-06 Property Surplus – Motion by Gassaway to approve at asking price of tax value, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

Ballentine reported he and Director walked potential property on Elkwood but that some issues were discovered that require further research.

 

Adjournment

Meeting was adjourned at 2:00 PM.

 

April 2020 - Monday, April 20, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 20, 2020

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. Due to the COVID-19 shutdown, some members attended virtually via telephone conference. In attendance via telephone: Sarah Gassaway, Chair; Don Haynes, Vice-chair. In attendance in person: Ivo Ballentine, Secretary; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve March 2020 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson checked in via telephone but did not attend the meeting due to the COVID-19 shutdown. Nothing to report.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District has been operating with a closed office system since the shutdown orders were put in place in March 2020. Virtually no effect on office or system operations so far.
  2. Governor Cooper put a moratorium in place on water disconnections and late fees until the end of May 2020.
  3. The proposed FY 2021 budget will be presented at the Board meeting.
  4. Due to falling interest rates, the last of the District’s investments were called. Funds were moved to the District’s primary banking sweep account until better use can be identified.

 

Old Business

No old business.

 

New Business

A.   

Consideration of proposed FY 2021 Budget – no action taken; for informational purposes only.

 

Call of Board Members

After discussion, general consensus by Board members for staff to find a suitable short-term investment option for reserve funds such as a short-term CD or similar. Ballentine reported land for sale that may be a possible location for a replacement office for the District and that he and the Director would visit in the near future with Board agreement. Consensus to visit property for consideration at a later date.

 

Adjournment

Meeting was adjourned at 1:37 PM.

 

March 2020 - Monday, March 16, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 16, 2020

 

The meeting was called to order at 1:11 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve February 2020 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Ms. Bryson reported: there will be a hearing on the Cane Creek consolidation at the next MSD meeting.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District is still waiting for a cost proposal for filter rehabilitation.
  2. The District’s annual Local Water Supply Plan has been submitted to the state for review.
  3. The new Capital Improvements Plan will move most pipe projects from outsourcing to an in-house pipe installation crew.
  4. The Town of Woodfin’s administrator, Jason Young, passed away on March 10th.
  5. MSD intends to amend their sewer use ordinance. A copy was provided to Trustees.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-02 BC Estates Tapping District – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

B.   

Resolution 2020-03 Resolution Rescind – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

C.   

Consideration of developer request, Reed St. Apartments – Motion by Ballentine to defer until more information available, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:33 PM.

 

February 2020 - Monday, February 17, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 17, 2020

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve January 2020 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regular meeting will take place on February 19th.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. District staff met with contractors at the treatment plant to finalize plans and get cost proposals for filter rehabilitation.
  2. Plans are being finalized to move much of the District’s capital improvement pipe projects in-house with the hiring of two additional field workers and purchase of an additional excavator.
  3. The District’s new field truck will arrive this month.
  4. Mark Hensley will be out 4-8 weeks for a follow-up surgery on his arm through worker’s comp.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:04 PM.

 

January 2020 - Tuesday, January 21, 2020

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 21, 2020

 

The meeting was called to order at 1:09 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve December 2019 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Ms. Bryson reported: MSD accepted the Olivette French Broad force main project.

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. MidCo Diving inspected and cleaned the District’s clearwell. Fresh cracking was noted and staff will begin planning for clearwell rehabilitation.
  2. The District’s new mobile text alert system is now live.
  3. The Director will be on vacation out of the office Jan. 23rd through Jan 31st.
  4. There were no water main breaks from December 9th through January 16th.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2020-01 Tapping District – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

B.   

Consideration of developer request – Mt. Carmel Rd. – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:55 PM.

 

December 2019 - Monday, December 9, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 9, 2019

 

The meeting was called to order at 1:04 P.M. by Joseph Martin, Director. In attendance: Sarah Gassaway, Don Haynes, Ivo Ballentine, trustees-elect; Jackie Bryson, MSD Representative; Rachel McGraw-Burgess, Finance Officer.

 

Election of Officers

McGraw-Burgess administered the Oath of Office to trustee-elects. Director called for nomination for Chair. Motion by Haynes to elect Gassaway Chair, Ballentine seconded. Motion carried unanimously. Meeting turned over to Chair. Gassaway called for nomination for Vice-Chair. Motion by Ballentine to elect Haynes Vice-chair, Gassaway seconded. Motion carried unanimously. Gassaway motioned to elect Ballentine Secretary, Haynes seconded. Motion carried unanimously.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2019 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: MSD’s regular meeting will occur on December 18th.

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to accept calendar year 2020 meeting dates, Ballentine seconded. Motion carried unanimously.

 

Director’s Report

  1. The Merrimon Avenue project is complete with a few minor issues and should be closed by the end of January.
  2. The District’s Department of Environmental Quality (DEQ) wastewater inspection took place on December 4th and went well.  
  3. District offices will be closed December 24-26 in observance of the Christmas holiday, January 1st in observance of New Year’s Day and January 20th in observance of Martin Luther King, Jr. Day.
  4. The US Cellular automated meter system pilot meters have been installed and will be monitored through March for suitability for system-wide implementation.
  5. A new text opt-in and opt-out notification service should be live by January.
  6. Security upgrades at District offices will occur over the next month.

 

Old Business

No old business.

 

New Business

No new business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:43 PM.

 

November 2019 - Monday, November 18, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 18, 2019

 

The meeting was called to order at 1:05 P.M. by Don Haynes, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Dan Mullinax, Gould-Killian CPA Group; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve October 2019 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

Presentation of FY 2019 Audit

Dan Mullinax of Gould-Killian CPA Group presented the District’s FY 2019 audit. No action taken.

 

MSD Report

Ms. Bryson provided an article concerning the City of Asheville’s water treatment strategy with regards to MSD.

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to repeal voluntary water restrictions, Haynes seconded. Motion carried 2-0 (Gassaway absent).

 

Director’s Report

  1. The Merrimon Avenue project should be complete by the end of December.
  2. The District pumped the sludge lagoon at the treatment plant itself.
  3. A District truck was damaged by a trailer mishap and was totaled by insurance. Payment was for just over $12,000 for the vehicle.
  4. The District’s FY 2019 audit will be presented at the November Board meeting.
  5. The District’s annual Christmas lunch will take place on December 9th at 12 PM.
  6. The reservoir at the treatment plant has refilled and is overflowing at this time.
  7. The District has partnered with US Cellular to run another pilot test program on an automated meter reading system at not cost to the District.
  8. District offices will be closed November 28th and 29th for the Thanksgiving holiday.

 

Old Business

No old business.

 

New Business

No new business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:20 PM.

 

October 2019 - Monday, October 14, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 14, 2019

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Joseph Martin, Director; Danny Whiteside, citizen.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve September 2019 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Ms. Bryson reported: Buncombe County Commissioners invited MSD to serve on a strategic planning committee; the final phase of the South French Broad project is beginning; two new members from Henderson County will be added to the MSD Board.

 

Public Comment

Mr. Whiteside reiterated his appreciation for the District’s efforts to secure water for Ingle Road and the area residents’ continued interest in obtaining District water.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s health insurance plan came in at 16% below last year’s costs.
  2. The District will pump the sludge lagoon on-site with equipment procured within the next several weeks. Blue River Technologies has been retained to provide equipment and training. First year costs are estimated at $15,000 with desired annual costs beyond that at approximately $3,000.
  3. The Merrimon Avenue project has had no progress beyond its current point at Blackstone & Merrimon Avenue.
  4. The District’s FY 2019 audit will be presented at the November Board meeting.
  5. The District is working on an AMR pilot project with US Cellular.
  6. The reservoir is approximately 7 feet down from full. Voluntary conservation measures are recommended.
  7. The District replaced a main valve and leaking PRV on October 2nd that required a major outage in the Woodfin/Asheville area.

 

Old Business

No old business.

 

New Business

No new business

 

Call of Board Members

Motion by Gassaway to declare the District in Voluntary Conservation status, Ballentine seconded. Motion carried unanimously.

 

Adjournment

Meeting was adjourned at 1:58 PM.

 

September 2019 - Monday, September 16, 2019

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of September 16, 2019

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Joseph Martin, Director; several interested citizens. Don Haynes, Vice-Chair, arrived at 1:10.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve August 2019 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Ms. Bryson absent; no report submitted.

 

Public Comment

Several citizens appeared before the Board to request consideration for water service on Ingle Road. Several options were discussed; no action taken. More information will be gathered and discussed at a later meeting.

 

District Reports

No action taken.

 

Director’s Report

  1. The Old Home Road connector project is complete.
  2. The District is reviewing options to dewater treatment plant sludge on-site after bids were received from two separate firms that were in excess of budgeted amounts.
  3. The Merrimon Avenue project is complete from Baird Cove Road to Merrimon Avenue.
  4. The District’s FY 2019 audit is anticipated to be presented at the October meeting.
  5. The District’s discharge permit was renewed for five more years. The plant lab inspection went well
  6. The reservoir is approximately 1 foot down from full. The plant received virtually no rain the past month.

 

Old Business

No old business.

 

New Business

No new business

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 2:14 PM.