Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

December 2017 - Monday, December 11, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 11, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; MSD representative Jackie Bryson; Leslie Obenauer, notary; Joseph Martin, Director.

 

Swearing of Trustees

Prior to start of meeting, Leslie Obenauer notarized the Oath of Office of Trustee-elects Gassaway, Haynes and Ballentine.

 

Election of Officers

Motion by Haynes to elect Sarah Gassaway as Board Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Don Haynes as Vice Chair, Ballentine seconded. Motion carried unanimously. Motion by Gassaway to elect Ivo Ballentine as Secretary, Haynes seconded. Motion carried unanimously.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2017 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: the regular MSD meeting will be held on December 20th.    

 

Public Comment

No public comment.

 

District Reports

Motion by Ballentine to approve the 2018 meeting dates and times, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. The District’s annual Christmas luncheon will be at 12 PM on December 11th.
  2. The State of NC completed its inspection of the District’s treatment and distribution systems and the inspection was excellent.
  3. The bid specifications for the Merrimon Avenue project were altered slightly but it is still anticipated bids will be ready for award at the January 2018 meeting.
  4. District offices will be closed December 25-27 and January 1 in observance of the Christmas and New Year’s Day holidays.

 

Old Business

No old business.

 

New Business

a.     

Appointment of MSD Representative – Motion by Gassaway to appoint Jackie Bryson for a three-year term as the District’s MSD representative, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

November 2017 - Monday, November 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 20, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; MSD Representative Jackie Bryson; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve October 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: the Elkwood Avenue project will begin and run until June 2018; board members are considering the request of Cane Creek Sanitary District to be annexed.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The District’s annual Christmas luncheon will be at 12 PM on December 11th.
  2. The Merrimon Avenue project will open bids on December 13th.
  3. An automated flushing machine was installed on Graystone Avenue to improve water quality and reduce man-hours associated with flushing.
  4. The District is testing a new meter reading software that should improve meter reading accuracy and reduce return calls for re-reads.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:50 PM.

October 2017 - Monday, October 16, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 16, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; MSD Representative Jackie Bryson; Tonya Marshall, Gould-Killian CPA Group; Joseph Martin, Director.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve August 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Presentation of FY 2017 Audit – Gould-Killian

Tonya Marshall of Gould-Killian CPA Group presented the FY 2017 Audit. No action taken.

 

MSD Report

Jackie Bryson reported: MSD will begin construction on a sewer line replacement on Elkwood Avenue from Weaverville Highway to Riverside Drive.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Southern Appalachian Highlands Conservancy completed their annual inspection of the District’s watershed.
  2. The Merrimon Avenue project will open bids in mid-November with a projected award at the regular December meeting.
  3. The health care renewal premium this year was 6%, the lowest it has been in several years.
  4. The Woodfin Commerce Guide is complete. The District participated in the Guide.
  5. Silver-line Plastics is connecting to the City of Asheville’s water service in order to access higher fire flow capacity within their plant.
  6. The District’s annual state inspection of the treatment plant and distribution system is scheduled for October 26th.
  7. District offices will open at 8:30 AM daily beginning January 2, 2018.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Aiken Road Apartments – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:40 PM.

September 2017 - Monday, September 18, 2017

The September 18, 2017 regular meeting of the Board of Trustees was not held due to a lack of quorum due to illness. 

August 2017 - Monday, August 21, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 21, 2017

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve July 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Nothing to report.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Auditors from Gould-Killian have finished field work and anticipate presenting the audit at the regular September 2017 board meeting.
  2. The Merrimon Avenue project will be bid as designed.
  3. Blue Cross & Mission Hospital are currently engaged in a price and coverage battle. The District’s insurance is with Blue Cross and may have to be revisited depending on the outcome.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-06 FY 2018 Budget Amendment – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

July 2017 - Monday, July 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 17, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve June 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD will have its regular scheduled meeting on July 19th, 2017.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project is still being reviewed and has not been put to bid but is expected to go to bid in August 2017.
  2. The filing period for the Board of Trustees is from July 7th through July 21st.
  3. The District’s FY 2017 audit will begin July 24th.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:18 PM.

June 2017 - Monday, June 19, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 19, 2017

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice Chair; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve May 2017 minutes, Gassaway seconded. Motion carried 2-0 (Ballentine absent).

 

MSD Report

Jackie Bryson reported: MSD passed its annual budget. Customers rates will increase by 2.5% on July 1, 2017.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project will be delayed until after the start of the next fiscal year as revisions are discussed and reviewed.
  2. Michael Kostigan was hired for the open distribution system technician position.
  3. NC Dam Safety has requested the District update the Emergency Action Plan for the reservoir’s impoundment dam.

 

Old Business

No old business.

 

New Business

A.   

Public Hearing/Resolution 2017-04 FY 2018 Budget – Gassaway declared the public hearing open at 1:16. No comments taken. Public hearing closed at 1:17. Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).

B.   

Resolution 2017-05 FY 2018 – 2022 CIP – Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:33 PM.

May 2017 - Monday, May 15, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 15, 2017

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve April 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD has applied to the Local Government Commission for a bond issue; will vote on the preliminary budget at the May 17th meeting.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Field revisions for the Merrimon Avenue project are being made before putting the project to bid to attempt to encompass Old Weaverville Road with the project.
  2. Four candidates were interviewed for the open distribution tech position and it is anticipated one will likely be hired from this group.
  3. The NC Dam Safety commission completed its annual inspection of the District’s impoundment dam. No concerns were noted at that time.
  4. The FY 2018 – FY 2022 Capital Improvements Plan will be delayed while some later-year projects are reconfigured and more accurate pricing is obtained.
  5. The 2016 Consumer Confidence Report is complete and available on the District’s website.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-04 FY 2018 Budget – No action taken.

B.   

Consideration of developer request – West Cityview – No action taken; deferred by consensus.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:49 PM.

April 2017 - Monday, April 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 17, 2017

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve March 2017 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will have its personnel meeting on April 25th and the CIP meeting on April 27th.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The annual local water supply plan was completed and submitted to the state.
  2. The Merrimon Avenue project has been approved by the State and will go out for bid later this month.
  3. The District is currently hiring for a distribution system tech to replace the District’s last hire who accepted a position with another firm.
  4. The FY 2018 – FY 2022 Capital Improvements Plan will be presented at the May 2017 meeting.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Woodfin Heights – Motion by Gassaway to approve, Balentine seconded. Motion carried unanimously

B.   

Resolution 2017-03 Leak Adjustment Program – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.   

Preliminary presentation FY 2018 budget – No action taken.

 

Call of Board Members

Motion by Gassaway to include a 6.5% base salary increase for the Director in the FY 2018 budget, Haynes seconded. Motion carried unanimously.

 

Adjournment

 

Meeting was adjourned at 2:40 PM.

March 2017 - Monday, March 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 20, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve February 2017 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD had its regularly scheduled meeting on March 15th; nothing to report.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The annual local water supply plan was completed and submitted to the state.
  2. The Merrimon Avenue project has been submitted to the state for review and approval.
  3. The pumping station on Merrimon Avenue that used to provide water for the Leisure Mountain tank has been rebuilt for use in case of drought or emergency.
  4. The emergency generator at the treatment plant is scheduled to be repaired at the end of the week.
  5. The preliminary FY 2018 budget is expected to be presented at the April 2017 meeting.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-02 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request – Glen Falls Apartments – Motion by Haynes to approve, Gassaway seconded. Motion carried unanimously.

 

Call of Board Members

Board discussed the merits and costs of automated meter reading systems.

 

Adjournment

 

Meeting was adjourned at 1:51 PM.

February 2017 - Monday, February 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 20, 2017

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve January 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD has completed the Chestnut Ridge Road project.    

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to end mandatory water restrictions, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Director’s Report

  1. The annual state inspection of the treatment plant and distribution system was a success.
  2. The Merrimon Avenue project engineering is finished and due to be sent to the state for review in the next several weeks.
  3. The customers at the top of Leisure Mountain are now on the new Leisure Mountain pipeline and the tank and pump serving the top of the mountain have been decommissioned.
  4. The emergency generator at the treatment plant needs repair or replacement. A repair effort for approximately $6,000 will be attempted, but if unsuccessful a new generator will need to be installed.
  5. Plans for rehabilitating the Reynolds Mountain tank and treatment plant filters have begun.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-01 Auditor Agreement – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

Ballentine inquired about the number of customers required to make a water line project feasible.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

January 2017 - Tuesday, January 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 17, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve December 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD received a clean water award; will consider bids for root intrusion pipe lining.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Thomas Gibson will be absent most of January due to an emergency appendectomy.
  2. The first 50 meters in the AMR pilot program have been successfully installed.
  3. District offices were closed January 16, 2017 in observance of Martin Luther King, Jr. Day.
  4. Since the new billing system was implemented, online payments have more than doubled that of the previous billing system.
  5. The District’s annual state inspection of the treatment plant and distribution system will take place on January 20th.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:37 PM.