Meeting Info

The Board of Trustees meet the 3rd Monday of each month at 1:00 PM at District offices, unless otherwise announced.

Minutes of the last twelve Board of Trustee meetings are available by viewing the drop-down menus below. Minutes are posted after being approved by the Board of Trustees. Older versions of meeting minutes are maintained at the District's main administration office.

Minutes

September 2017 - Monday, September 18, 2017

The September 18, 2017 regular meeting of the Board of Trustees was not held due to a lack of quorum due to illness. 

August 2017 - Monday, August 21, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of August 21, 2017

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve July 2017 minutes, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Nothing to report.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Auditors from Gould-Killian have finished field work and anticipate presenting the audit at the regular September 2017 board meeting.
  2. The Merrimon Avenue project will be bid as designed.
  3. Blue Cross & Mission Hospital are currently engaged in a price and coverage battle. The District’s insurance is with Blue Cross and may have to be revisited depending on the outcome.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-06 FY 2018 Budget Amendment – Motion by Gassaway to approve, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:45 PM.

July 2017 - Monday, July 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of July 17, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve June 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD will have its regular scheduled meeting on July 19th, 2017.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project is still being reviewed and has not been put to bid but is expected to go to bid in August 2017.
  2. The filing period for the Board of Trustees is from July 7th through July 21st.
  3. The District’s FY 2017 audit will begin July 24th.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:18 PM.

June 2017 - Monday, June 19, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of June 19, 2017

 

The meeting was called to order at 1:05 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice Chair; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve May 2017 minutes, Gassaway seconded. Motion carried 2-0 (Ballentine absent).

 

MSD Report

Jackie Bryson reported: MSD passed its annual budget. Customers rates will increase by 2.5% on July 1, 2017.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The Merrimon Avenue project will be delayed until after the start of the next fiscal year as revisions are discussed and reviewed.
  2. Michael Kostigan was hired for the open distribution system technician position.
  3. NC Dam Safety has requested the District update the Emergency Action Plan for the reservoir’s impoundment dam.

 

Old Business

No old business.

 

New Business

A.   

Public Hearing/Resolution 2017-04 FY 2018 Budget – Gassaway declared the public hearing open at 1:16. No comments taken. Public hearing closed at 1:17. Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).

B.   

Resolution 2017-05 FY 2018 – 2022 CIP – Motion by Gassaway to approve, Haynes seconded. Motion carried 2-0 (Ballentine absent).

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:33 PM.

May 2017 - Monday, May 15, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of May 15, 2017

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve April 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD has applied to the Local Government Commission for a bond issue; will vote on the preliminary budget at the May 17th meeting.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Field revisions for the Merrimon Avenue project are being made before putting the project to bid to attempt to encompass Old Weaverville Road with the project.
  2. Four candidates were interviewed for the open distribution tech position and it is anticipated one will likely be hired from this group.
  3. The NC Dam Safety commission completed its annual inspection of the District’s impoundment dam. No concerns were noted at that time.
  4. The FY 2018 – FY 2022 Capital Improvements Plan will be delayed while some later-year projects are reconfigured and more accurate pricing is obtained.
  5. The 2016 Consumer Confidence Report is complete and available on the District’s website.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-04 FY 2018 Budget – No action taken.

B.   

Consideration of developer request – West Cityview – No action taken; deferred by consensus.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:49 PM.

April 2017 - Monday, April 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of April 17, 2017

 

The meeting was called to order at 1:10 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve March 2017 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD will have its personnel meeting on April 25th and the CIP meeting on April 27th.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The annual local water supply plan was completed and submitted to the state.
  2. The Merrimon Avenue project has been approved by the State and will go out for bid later this month.
  3. The District is currently hiring for a distribution system tech to replace the District’s last hire who accepted a position with another firm.
  4. The FY 2018 – FY 2022 Capital Improvements Plan will be presented at the May 2017 meeting.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Woodfin Heights – Motion by Gassaway to approve, Balentine seconded. Motion carried unanimously

B.   

Resolution 2017-03 Leak Adjustment Program – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

C.   

Preliminary presentation FY 2018 budget – No action taken.

 

Call of Board Members

Motion by Gassaway to include a 6.5% base salary increase for the Director in the FY 2018 budget, Haynes seconded. Motion carried unanimously.

 

Adjournment

 

Meeting was adjourned at 2:40 PM.

March 2017 - Monday, March 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of March 20, 2017

 

The meeting was called to order at 1:02 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Ballentine to approve February 2017 minutes, Haynes seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD had its regularly scheduled meeting on March 15th; nothing to report.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The annual local water supply plan was completed and submitted to the state.
  2. The Merrimon Avenue project has been submitted to the state for review and approval.
  3. The pumping station on Merrimon Avenue that used to provide water for the Leisure Mountain tank has been rebuilt for use in case of drought or emergency.
  4. The emergency generator at the treatment plant is scheduled to be repaired at the end of the week.
  5. The preliminary FY 2018 budget is expected to be presented at the April 2017 meeting.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-02 Budget Amendment – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

B.   

Consideration of developer request – Glen Falls Apartments – Motion by Haynes to approve, Gassaway seconded. Motion carried unanimously.

 

Call of Board Members

Board discussed the merits and costs of automated meter reading systems.

 

Adjournment

 

Meeting was adjourned at 1:51 PM.

February 2017 - Monday, February 20, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of February 20, 2017

 

The meeting was called to order at 1:06 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Gassaway to approve January 2017 minutes, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

MSD Report

Jackie Bryson reported: MSD has completed the Chestnut Ridge Road project.    

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to end mandatory water restrictions, Ballentine seconded. Motion carried 2-0 (Haynes absent).

 

Director’s Report

  1. The annual state inspection of the treatment plant and distribution system was a success.
  2. The Merrimon Avenue project engineering is finished and due to be sent to the state for review in the next several weeks.
  3. The customers at the top of Leisure Mountain are now on the new Leisure Mountain pipeline and the tank and pump serving the top of the mountain have been decommissioned.
  4. The emergency generator at the treatment plant needs repair or replacement. A repair effort for approximately $6,000 will be attempted, but if unsuccessful a new generator will need to be installed.
  5. Plans for rehabilitating the Reynolds Mountain tank and treatment plant filters have begun.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2017-01 Auditor Agreement – Motion by Ballentine to approve, Gassaway seconded. Motion carried 2-0 (Haynes absent).

 

Call of Board Members

Ballentine inquired about the number of customers required to make a water line project feasible.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

January 2017 - Tuesday, January 17, 2017

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of January 17, 2017

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve December 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: MSD received a clean water award; will consider bids for root intrusion pipe lining.    

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. Thomas Gibson will be absent most of January due to an emergency appendectomy.
  2. The first 50 meters in the AMR pilot program have been successfully installed.
  3. District offices were closed January 16, 2017 in observance of Martin Luther King, Jr. Day.
  4. Since the new billing system was implemented, online payments have more than doubled that of the previous billing system.
  5. The District’s annual state inspection of the treatment plant and distribution system will take place on January 20th.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 1:37 PM.

December 2016 - Monday, December 12, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of December 12, 2016

 

The meeting was called to order at 1:00 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve November 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: nothing to report.    

 

Public Comment

No public comment.

 

District Reports

Motion by Gassaway to approve the 2017 Board meeting dates, Haynes seconded. Motion carried unanimously.

 

Director’s Report

  1. Thomas Gibson has been hired to fill the vacant Distribution system operator position.
  2. The first several automated meters using the Verizon system have been installed at Pinebrook Farms for a pilot program and results are promising to date.
  3. Liquid Engineering inspected and cleaned the clear well; due to the ongoing drought the Reynolds Mountain tank was inspected only, but sediment levels were less than ½” inch.
  4. The District’s new phone system is operational.
  5. District bills were delivered via envelope beginning with the end of November’s bills.
  6. District offices will be closed December 23, 26-27 in observance of the Christmas holiday and January 2, 2017 in observance of New Years Day.
  7. The District Christmas lunch is scheduled for Monday, December 13th at 12 PM.
  8. The Merrimon Avenue project is expected to be ready to put to bid in January or February.

 

Old Business

No old business.

 

New Business

A.   

Consideration of developer request – Skyfin Town Homes – Motion by Haynes to approve, Ballentine seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

Meeting was adjourned at 1:51 PM.

November 2016 - Monday, November 21, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of November 21, 2016

 

The meeting was called to order at 1:03 P.M. by Sarah Gassaway, Chair. In attendance: Don Haynes, Vice-Chair; Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Dan Wolfe, Baird Cove Estates.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve October 2016 minutes, Ballentine seconded. Motion carried unanimously.

 

MSD Report

Jackie Bryson reported: nothing to report regarding the Asheville water system; MSD received a clean audit at its last meeting.   

 

Public Comment

Dan Wolfe of Baird Cove Estates described the request from the subdivision for the tapping district contained within “New Business”.

 

District Reports

No action taken.

 

Director’s Report

  1. Several individuals had been interviewed for the vacant distribution system technician position but it had not been filled as of the meeting.
  2. The impending treatment plant violation was avoided by working with the state to relocate the sampling point for the test in question.
  3. Dive teams will clean and inspect the clearwell and the Leisure Mountain tank beginning November 21st.
  4. The District’s new phone system will be operational by the end of the month and will include the ability for customers to pay directly by phone, avoid busy signals, connect directly with other pertinent government organizations, and more.
  5. District bills will be delivered by envelope beginning with the bills issued at the end of November 2016.
  6. District offices will be closed November 24-25 in observance of Thanksgiving.
  7. The District Christmas lunch is scheduled for Monday, December 13th at 12 PM prior to the start of the regularly scheduled Board meeting.
  8. The Merrimon Avenue project is close to state submission. An alternative route for the water line has been identified along Old Weaverville Road to avoid some disturbance of the newly paved areas on Merrimon Avenue.
  9. The District is participating in an area guide for the Town of Woodfin put together by the Weaverville Tribune.

 

Old Business

No old business.

 

New Business

A.   

Resolution 2016-006 Baird Cove Estates Tapping District – Motion by Gassaway to approve, Haynes seconded. Motion carried unanimously.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.

October 2016 - Monday, October 17, 2016

Woodfin Sanitary Water and Sewer District

Meeting of Board of Trustees

Minutes of October 17, 2016

 

The meeting was called to order at 1:13 P.M. by Don Haynes, Vice-Chair. In attendance: Ivo Ballentine, Secretary; Jackie Bryson, MSD Representative; Director Joseph Martin; Finance Officer Rachel McGraw-Burgess; Tonya Marshall, Gould-Killian.

 

Approval of the Agenda

Agenda approved by consensus.

 

Approval of Minutes

Motion by Haynes to approve September 2016 minutes, Ballentine seconded. Motion carried 2-0 (Gassaway absent).

 

Presentation of FY 2016 Audit – Gould-Killian

Tonya Marshall of Gould-Killian Associates presented the results of the FY 2016 Audit. No findings were noted; no action was taken.

 

MSD Report

Jackie Bryson reported: MSD has not received any word of decision on the transfer of the Asheville City water system as of yet.   

 

Public Comment

No public comment.

 

District Reports

No action taken.

 

Director’s Report

  1. The discharge water project at the treatment plant wrapped up in October.
  2. The District has been using very low levels of water at the treatment plant due to the drought, resulting in increased turbidity readings that may result in a treatment violation for the month of October that would require public notice. No good alternatives exist at this time, as the District’s lake is more than 15 feet below full at present.
  3. Advertising for the vacant distribution system operator position began in October.
  4. The New Bridge Apartment project appears to have decided to utilize existing City of Asheville water lines for their water needs.
  5. Two employees and the Director performed work in the watershed investigating stream levels and clearing downed trees from the access roads.

 

Old Business

No old business.

 

New Business

No new business.

 

Call of Board Members

No concerns noted.

 

Adjournment

 

Meeting was adjourned at 2:00 PM.