Woodfin Sanitary Water and Sewer District
Meeting of Board of Trustees
Minutes of February 20, 2023
The meeting was called to order at 1:01 P.M. by Sarah Gassaway, Chair. In attendance: Ivo Ballentine, Vice-chair; Gordon Maybury, Secretary; Brian Goldstein, Executive Director; Jackie Bryson, MSD Representative; Joe Martin, Previous Executive Director.
Approval of the Agenda
Agenda approved by consensus.
Approval of Minutes
Motion by Gassaway to approve January 2023 minutes, Ballentine seconded. Motion carried unanimously.
MSD Report
Ms. Bryson reported: there will not be a February board meeting at MSD
Public Comment
No Public comments
District Reports
The board welcomed the new Trustee, Gordon Maybury
Director’s Report
1. Main Break on Old Stewart Road. Large break that crossed gravel road and washed out a resident stone lined pond. Repair completed same day as reported. Crews went back to site a week later after the site dried out to replace, and clean stone. Resident very happy with result.
2.Pressure Reducing 6” and 2” valve discovered to be leaking. Due to supply chain issues, and lead times repair will take place by End of February. No loss of water for residents.
3.Heron Cove Pump House, number 1 Pump Failed. Parts ordered and should be repaired by end February.
4.New work truck delivered the second week of January. This was a replacement for the truck that was totaled at the end of 2022.
5.Working with Vendor on possible upgrade of current SCADA system. Updated programming of system will allow for more functionality.
6.Working with vendors regarding continuing rollout of meters reporting through cell service.
7.Working with Field Supervisor and Assistant Field Supervisor to evaluate inventory, and proactively replenish items to have as necessary.
8.Developing an onboarding process for new field hires. New employees will be assigned an experienced member of the work crew to work as a mentor-mentee relationship.
9.We tried a final courtesy call to customers that were on the cut off list for lack of payment. It resulted in reducing the list of cut offs to 27 from 49.
Old Business
No old business.
New Business
Amendment to Contract of Audit to account for the audit’s late submittal by the Auditors. Letter to The State explaining why the Audit was late, and some corrective action regarding a material finding. Chair Gassaway asked for a motion to approve the amended contract. Vice Chair Bellentine second it. Passed unanimously. The district is expanding the role of the contract accountant to take on more tasks. The Executive Director also stated he will remain the Finance Officer for the district, The Chair of the board is the fill in/deputy Finance Officer in case of the Executive Director absence.
Call of Board Members
Vice Chair Ballentine wanted to explain that we buy water from Asheville and have a contract to do so. Secretary Maybury thanked the board for welcoming him. He also asked about the Secretary position, and was informed that he would take over those duties since he was replacing Mr. Haynes. He asked about streaming the meetings. The other board members expressed their opinion that live streaming the meetings was not necessary, that the meetings are open to the public. Vice Chair Bellentine asked about the process for new Trustee Maybury appointment to the board since it did not follow normal procedure.
Adjournment
Meeting was adjourned at 2:10 PM.